Contracting Officer's Directive (COD)

Contracting Officer (CO), Contracting Officer Representative (COR), Construction Management Representative (CMR), or Project Manager (PM)

  • Prepare Draft COD Letter. Include scope of work, justification for change, cost estimate, and forward information to COR).
  • Upon receipt of a COD, contractor starts work on contract change and, as soon as possible, provides the CMR with a cost proposal for the additional work, including any time extensions.
  • Coordinate receipt of contractor's proposal for work within 10 days of COD issuance if not already received.
  • Prepare modification documents. COD is required to be definitized in a bilateral modification within 30 days. (For conversion to bilateral agreement, see Modifications.)
  • Enter COD information into COD Log.

Guideline:

Templates:

Sample:

Document Control:

  • Original COD Letter to contractor, with copies to Regional Director, Park Superintendent, PM, Construction COR, CMR, and contract files.

Last updated: October 27, 2017