Contracting Officer's Directive (COD)

Contracting Officer (CO), Contracting Officer Representative (COR), Construction Management Representative (CMR), or Project Manager (PM)

  • Prepare draft COD Letter. Include scope of work, justification for change, and cost estimate. Forward to COR.
  • Upon receipt of a COD, Construction Contractor starts work on contract change and, as soon as possible, provides CMR with cost proposal for additional work, including time extensions.
  • Coordinate receipt of Construction Contractor's proposal for work within 10 days of COD issuance, if not already received.
  • Prepare modification documents. COD is required to be definitized in a bilateral modification within 30 days. (For conversion to bilateral agreement, see Contract Modifications.)
  • Enter COD information into COD Log.

Guideline:

Templates:

Document Control:

  • Original COD Letter to Construction Contractor. Copies to Regional Director, Park Superintendent, PM, Construction COR, CMR, and contract files.

Last updated: January 5, 2018