Grant Reporting

Important Links

• Manage a Formula Grant
• Report Waste, Fraud, and Abuse
• Grant Requirements
• Forms
• Audit Information

Competitive Grant Reporting

Interim and Final Reports help you to tell us about the successes and challenges you have faced while undertaking important preservation project work. Reporting also helps to ensure the responsible expenditure of Federal funding as well as explain and monitor project completion status.

On this page, you will find information on what is required for both interim and final reports. Key forms for these reports are located on the Forms page.

Additional Grant Requirements

You should keep in mind that the terms of your grant agreement may require additional deliverables, draft documentation, or other submissions beyond an interim or final report. Most development (construction) grants, for example, require NPS to review and approve vendor qualifications. You should send these qualifications for review whenever they are ready and not wait until an interim report is due. Equally, deliverables like draft documents, architectural plans and specifications, drawings, or technical reports should be submitted whenever they are ready for review.

What is Submitted Where?

Interim Report Final Report Modification/amendment Request	Submit via GrantSolutions, unless requested otherwise
Draft deliverables	Check with your grant manager; usually, these items will be submitted via email.
Data on subgrants greater than $30,000.00	Each subgrant greater than or projected to be greater than $30,000.00 must be reported to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) not later than the month following the month in which the subgrant agreement is signed. Reporting to FSRS is separate from interim or final reporting.

More information on reporting requirements and getting started in GrantSolutions may be found below.

Interim versus Final Report

Interim Report	Final Report
A complete Interim Report will include: Interim Reporting Worksheet (may be attached to the PPR in GrantSolutions) SF-425 Federal Financial Report (called the FFR in GrantSolutions) Drawdown history from ASAP payment system (may be attached to the PPR in GrantSolutions) appropriate SF-428 series form (only required if reportable property purchased) (may be attached to the PPR in GrantSolutions)	A complete Final Report will include: Final Reporting Worksheet (may be attached to the PPR in GrantSolutions) SF-425 Federal Financial Report (called the FFR in GrantSolutions) Drawdown history from ASAP payment system (may be attached to the PPR in GrantSolutions) appropriate SF-428 series form (only required if reportable property purchased) (may be attached to the PPR in GrantSolutions)
plus any additional requirements described in your grant agreement Example: draft National Register nomination	plus any additional requirements described in your grant agreement Example: executed easement, covenant, or preservation agreement

Time to Submit a Report?

Visit the Forms page to get sample documents and fillable forms.

Prepare a Report

Getting Started in GrantSolutions

We encourage new grantees to review the frequently asked questions section of the GrantSolutions website to understand how common actions will work in the platform. Common issues, like account creation, user roles, compatible web browsers, and how to receive technical assistance are all discussed. Grantees are responsible for creating, maintaining, and closing user accounts in GrantSolutions.

Grant recipients will mostly use the Grants Management Module (GMM) of GrantSolutions. Additional training and information on common tasks is available from GrantSolutions. These tasks include:

• system navigation
• accepting a grant
• finding your grant
• managing amendments
• submitting reports
• how to log in and configure system roles
• using Grant Notes
• submitting amendments

Locating NPS Comments on Returned Reports

Many grant recipients are confused about where to access and read comments when a report is returned to them. If a report is returned in GrantSolutions, look for comments under the Status column where blue hyperlinked text (usually reading "Returned") will link to a submission timeline with comments. In this timeline, called the "workflow history", clicking on the carets on the right-hand side of the window will display comments.

Interim Reporting

Before Submitting a Report

• Read your grant agreement
• Know your grant number, also called a Federal Award Identification Number (FAIN); you need to include this number in reporting information
• Be familiar with the scope of work and deliverables under your grant agreement

Interim reports must be submitted every six months unless otherwise stated in your grant agreement (or subsequent modifications). All reports must be accompanied by the SF-425 Federal Financial Report as well as a printed history of reimbursements made through the end of the reporting period from the ASAP payment system.

In addition, unless otherwise specified in your grant agreement, all interim reports and the final report must be submitted with the appropriate SF-428 Tangible Personal Property Report even if no equipment has been purchased using grant funds. A complete interim report will include all information as outlined in your grant agreement.

A complete interim report will include at least:

• Interim Reporting Worksheet — in GrantSolutions, you may upload and attach this as the "PPR"
• SF-425 Federal Financial Report — you may directly complete and submit this form within GrantSolutions, where it is referred to as the "FFR"
• Drawdown history from the ASAP payment system
• appropriate version of the SF-428 Tangible Personal Property Report

Submitting the Interim Report

The interim report should be submitted following the terms of your grant agreement, working with your grant manager to coordinate whether this will take place via email or GrantSolutions.

Reminder: Your Federal Grant May Trigger an Audit

The main guidance document for all Federal financial assistance (grants) is called the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. It is also referred to 2 CFR 200 as it is part of title 2 of the Code of Federal Regulations. This document requires all non-Federal entities that expend more than $750,000 or more of Federal awards within their fiscal year to undergo an audit.

You must monitor your expenditures throughout your fiscal year to ensure you comply with this requirement. More information is available on our Audit Information page as well as 2 CFR 200 Subpart F.

Final reports are due within 120 days of the date in block 6 of your notice of award. This screenshot shows the first page of the notice with block 6 circled in red.

Final Reporting, Closeout, and Record Retention

Before Submitting a Report

• Read your grant agreement
• Know your grant number, also called a Federal Award Identification Number (FAIN); you need to include this number in reporting information
• Be familiar with the scope of work and deliverables under your grant agreement

Final reports may be submitted at any time when you are ready to close your grant. No new costs may be incurred after the end date of your grant identified in block 6 of the notice of award; however, you have up to 120 days after that date to make final drawdowns and to prepare and submit final reporting to the National Park Service. All reports must be accompanied by the SF-425 Federal Financial Report as well as a printed history from ASAP of reimbursements made through the end of the grant.

In addition, the final report must be submitted with the appropriate SF-428 Tangible Personal Property Report even if no equipment has been purchased using grant funds. A complete report will include all information as outlined in your grant agreement.

A complete final report will include at least:

• Final Reporting Worksheet
• SF-425 Federal Financial Report
• Drawdown history from the ASAP payment system
• appropriate version of the SF-428 Tangible Personal Property Report

Submitting the Final Report

The final report should be submitted following the terms of your grant agreement, working with your grant manager to coordinate whether this will take place via email or GrantSolutions.

Record Retention

You should make sure to comply with 2 CFR 200.333 Retention Requirements for Records as you prepare to closeout your grant award. The retention period for records is generally 3 years from the date you submitted your final expenditure report and includes "financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award." Further, if your grant permits you to make subgrants, your organization "must not impose any other retention requirements upon non-Federal entities." There are exceptions to these limitations that you should review.