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Forms & Templates for Historic Preservation Fund Grants

Application & Reporting Forms

This page has many of the forms needed to manage project (competitive) grants from the Historic Preservation Fund. The information below outlines the form name, form number (if any), as well as additional information that may help you complete or submit the form. Forms are broken down into two general categories: forms to complete an application for a grant and forms for managing a grant. Please note that all application materials, including the forms referenced here, are submitted via grants.gov. Forms for managing your grant are never submitted through grants.gov, but may be submitted via email or via GrantSolutions. You should work with your grant manager to determine the best method for submitting forms once you have received a grant.

Sample Documents for Contractors & Grantees

In addition to the forms linked below, model documents are available for a presevation easement as well as sample forms that you may use to document:

  • the value of donated labor

  • the value of donated equipment

  • the value of donated material

  • contracting documentation

  • payment approval

On This Page Navigation

Planning to Apply

Form Name Form Number Use This When... Access This Form... Additional Instructions
Application for Federal Assistance SF-424 You are applying for a grant and need to supply basic organizational information. grants.gov workspace for each funding opportunity announcement Detailed instructions provided in Notice of Funding Opportunity. You will complete this form within the workspace in grants.gov.
Budget Information for Non-Construction Programs SF-424A You are applying for a grant and need to provide information on the complete project budget.
Assurances for Non-Construction Programs SF-424B You are applying for a grant.
Budget Information for Construction Programs SF-424C You are applying for a grant that includes development (construction) work. The total on this form should be included in the SF-424A.
Assurances for Construction Programs SF-424D You are applying for a grant.
Disclosure of Lobbying Activities SF-LLL You are applying for a grant.
Project Description You are applying for a grant and need to describe what grant-assisted work will include. funding opportunity announcement on grants.gov You will download a copy of these forms from the Notice of Funding Opportunity posted to grants.gov and upload completed versions into your workspace in grants.gov.
Budget Justification Form You are applying for a grant and need to justify the funding amount requested.
Photo You are applying for a grant and need to provide images of the historic resource(s) to be assisted by grant funding.

All applicants are encouraged to review the list of required databases with which applicant organizations must be registered well in advance of submitting an application. More information is available on the Apply page.

Managing a Grant

Form Name Form Number Use This When... Access This Form... Additional Instructions
Request for Advance or Reimbursement SF-270 You are requesting permission to draw down funds grants.gov Instructions on how to complete the SF-270. Your grant agreement will tell you if this form is required or not. Beginning in 2021, this can be uploaded directly into GrantSolutions.
Budget Information for Non-Construction Programs SF-424A You are reporting on a THPO formula grant grants.gov Detailed instructions provided in program-specific guidance.
Federal Financial Report SF-425 You are reporting on what you have spent under your grant award within GrantSolutions Instructions on how to complete the SF-425. Beginning in 2021, this can be completed directly in GrantSolutions.
Tangible Personal Property Report SF-428 You need a coversheet (optional) grants.gov Instructions on how to complete the SF-428 family. This is an optional coversheet for the other 428 series forms. Beginning in 2021, this can be uploaded directly into GrantSolutions.
Tangible Personal Property Report - Annual Report SF-428A You are submitting an interim report grants.gov Instructions on how to complete the SF-428 family. Required even if no equipment purchased. Beginning in 2021, this can be uploaded directly into GrantSolutions.
Tangible Personal Property Report - Final Report SF-428B You are submitting a final report grants.gov Instructions on how to complete the SF-428 family. Required even if no equipment purchased. Beginning in 2021, this can be uploaded directly into GrantSolutions.
Tangible Personal Property Report - Disposition Request/Report SF-428C You are requesting to dispose of property before a grant ends grants.gov Instructions on how to complete the SF-428 family. Submit before disposing of equipment. Beginning in 2021, this can be uploaded directly into GrantSolutions. If submitted separately from an interim report, this should be uploaded as a grant note.
Interim Progress Worksheet You are submitting an interim report on a project grant PDF Beginning in 2021, this can be uploaded directly into GrantSolutions.
Final Project Worksheet You are submitting a final report on a project grant Word Beginning in 2021, this can be uploaded directly into GrantSolutions.
Final Project Worksheet (disaster grants) You are submitting a final report on a disaster grant Word Beginning in 2021, this can be uploaded directly into GrantSolutions.
NHL documentation You are proposing a project affecting a National Historic Landmark. This is not a form, it is a list of required information to be submitted to your grant manager for projects affecting National Historic Landmarks. SHPOs should submit this information through HPF Online for formula or disaster grants. For disaster grants, THPOs should submit this information through HPF Online.
NEPA Screening Worksheet You are proposing a development (construction) project or archeological investigation with ground disturbance. Instructions on how to complete the NEPA Screening Worksheet. Note: For disaster or formula grants, SHPOs should complete this worksheet within HPF Online. For disaster grants, THPOs should submit this information through HPF Online.
Annual Accomplishments Report You are a THPO reporting on an annual formula grant. More information on managing an annual THPO formula grants.
FFATA You are reporting on a subaward greater than or equal to $30,000 (formerly $25,000) Helpdesk provided through the Federal Service Desk. FFATA is the Federal Funding Accountability and Transparency Act; this act created FSRS.gov which is the system where reports are filed.
Easement / covenant / preservation agreement You are undertaking project work that involves development (construction) or ground-disturbing archeology. Model easement and more information.
Project Sign You are undertaking project work that involves development (construction). Templates available; contact your grant manager.More information about project signs.

Last updated: January 13, 2022