Registration Materials for Classroom Visits & Field Trips

In order to serve your class, we need you to complete the registration and the fee waiver forms. You can type directly into the forms or print the forms out and write on them. After you complete the forms, you can email it as an attachment to the Education Coordinator.

Your packet should contain:

  1. Registration Form (PDF 516 KB)
  2. Fee Waiver Application Form* (PDF 234 KB)
  3. Proof that your group is an accredited educational organization, such as a letter of accreditation or an educational tax exemption letter. A tax-ID number is not sufficient.
  4. A copy of your lesson plan that includes national, state, or district standards.
  5. A statement indicating how visiting the Oregon Caves fits into your lesson plan.
 

*Fee Waivers

Academic fee waiver requests must be received at least three weeks before field trips and cannot be granted on-the-spot. We cannot guarantee any group a place in the education program until all paperwork had been received and approved. Staff will communicate via email to confirm when fee waivers are granted.

In order to be approved for a fee waiver you must qualify. Fee waivers are directed at accredited educational institutions who are visiting Oregon Caves to enhance their state curriculum standards. Fee waivers are not granted solely or partially on distance to their facilities and/or economic justification.

Organizations that are generally considered service, civic, or fraternal, e.g. Scouting, Rotary, Elks, and so forth do not qualify for the educational fee waiver.

If you do not qualify for the educaitonal fee waiver, the following fees are then in effect:

  • $10.00 Adults, ages 16 and over

  • $7.00 Youth, ages 15 and under

 

Chaperones

Chaperones are required for education groups. If you qualify for a educational fee waiver, the waiver will cover the fee for a limited number of chaperones.

The number of chaperones allowed for each waiver will be:

  • College students - 1 Chaperone per 14 students
  • High School students - 2 Chaperones per 13 students
  • Elementary & Middle students - 2 Chaperones per 13 students

For example: an elementary school group of 20 students is accepted for a fee waiver. The 20 students may be accompanied by 4 chaperones at no cost. Additional chaperones must pay the standard tour fee to participate on a cave tour. A chaperone is defined as a teacher, teacher's aid, or parent helper.

Please ensure that each chaperone recieves and reads through the Chaperone Guidelines (PDF 203 KB).

Last updated: September 29, 2018

Contact the Park

Mailing Address:

19000 Caves Hwy
Cave Junction, OR 97523

Phone:

(541) 592-2100

Contact Us