Registration Materials for Classroom Visits & Field Trips

Completing Your Field Trip Registration and Fee Waiver

In order to serve your class, we need you to complete both the Registration Form and the Fee Waiver Application Form. You have the option to type directly into the forms or print them out and write on them. Once completed, email the forms as attachments to the Education Coordinator.

Your packet should contain the following:

• Registration Form (PDF 516 KB)
• Fee Waiver Application Form (PDF 234 KB)
• Proof that your group is an accredited educational organization (e.g., letter of accreditation or educational tax exemption letter; note that a tax-ID number alone is not sufficient).
• A lesson plan that includes national, state, or district standards.
• A statement explaining how your visit to Oregon Caves ties into your lesson plan.

Fee Waivers

• Fee waiver requests must be submitted at least three weeks before the field trip.
• No on-the-spot waivers can be granted.
• A group’s place in the education program is not guaranteed until all paperwork is received and approved. Confirmation will be sent via email when the waiver is granted.

To be eligible for a fee waiver, the group must represent an accredited educational institution visiting to enhance their curriculum. Fee waivers are not issued based solely on distance to the site or economic hardship. Groups such as Scouting, Rotary, Elks, and similar organizations are not eligible for the educational fee waiver.

If a fee waiver is not granted, the following fees apply:

• Adults (16 and over): $10.00
• Youth (15 and under): $7.00

Chaperones

Chaperones are required for all educational groups. If your group qualifies for an educational fee waiver, it will cover the costs for a limited number of chaperones:

• College students: 1 chaperone per 14 students
• High school students: 2 chaperones per 13 students
• Elementary and middle school students: 2 chaperones per 13 students

For example, a group of 20 elementary school students is allowed 4 chaperones at no cost. Any additional chaperones will need to pay the standard tour fee. A chaperone can be a teacher, teacher's aide, or parent helper.

Please make sure each chaperone reads the Chaperone Guidelines (PDF 203 KB) before the trip.