Building Use for Meetings & Workshops

 

Building Use Permit Application Form

Applications for a building use permit must be submitted at least two weeks in advance and cannot be accepted more than one year prior to your event. While most applications will fall within this timeframe, complex uses or activities may require additional time for processing. If you have questions on how to proceed, contact the Permit Office.

Note: Permits may require an application fee, cost recovery charges, a location fee, and/or proof of liability insurance naming the United States as additionally insured.

• Permit Application, short form

To Apply:

1. Download and complete the application form above. Applications must include:
   • Applicant information, including name, contact information, and organization details
   • Information about the proposed activity, including purpose, requested dates, activity location, and number of participants
   • Signature of the applicant
   • Note: Application fee is not currently required for room reservations.
2. Submit application to [e-mail].

Application Review

Applications are processed on a first-come, first-served basis and are typically answered within one week. If approved, the permit office will respond with an email confirming the dates and details of your permit, along with an attached permit for your signature. Reservations are not confirmed until all fees have been paid, which can be completed via check or credit card.

 

Left: Forest Center exterior in summer; Right: Forest Center classroom

NPS Photo

 

Forest Center

The Forest Center serves as a classroom and meeting space at the park. It is the first building in the national park system constructed entirely with Forest Stewardship Council (FSC) certified wood. A partnership project of the National Park Service and The Woodstock Foundation, the Center has been awarded Platinum Leadership in Energy and Environmental Design (LEED) certification by the U.S. Green Building Council.

Capacity:

• Maximum occupancy: 50 people (auditorium style chairs)
• Comfortable occupancy: 25 people (classroom style chairs and tables)

Cost and Availability:

• Standard Hours: Monday-Friday, 8:30 a.m. to 4:30 p.m.
• $65/day, plus an additional $30/hour for an administrative fee outside of standard hours.
  • This fee may be waived in specific circumstances at the discretion of the superintendent.

Facility Rules:

• Smoking and alcohol are prohibited on site.
• Two accessible bathrooms are located on site.
• Publicity or advertising must be reviewed by the park in advance.
• Catering and meeting supplies may be delivered to the facility by vehicle before and after the event.

Amenities:

• Kitchenette with:
  • Refrigerator
  • Sink
  • Dishwasher
  • Microwave
  • Coffee and tea kettle
  • Limited silverware, plates, glasses, and mugs
• A large flat-screen TV with an HDMI cable for laptop connectivity.
• Note: Cellular WiFi is not available; a hotspot device may be borrowed and must be arranged in advance.

 

Directions to the Forest Center

Parking for Marsh-Billings-Rockefeller National Historical Park is located at the Billings Farm & Museum, just off Route 12, 1/2 mile north of Woodstock. Click here for Google directions.

Directions from Woodstock Village:

1. Cross the Elm St iron bridge.
2. Drive past the entrance to Marsh-Billings-Rockefeller on your left.
3. Take a right onto Old River Road.
4. The Billings Farm & Museum Visitor Center parking lot is immediately on the right.

Parking Information:

• Free parking is available in two lots:
  • The main lot adjacent to the Billings Farm Visitor Center.
  • An overflow lot immediately on your left after turning onto Old River Road. (Please ask your group to use the overflow lot for large group meetings.)
• Limited accessible parking is available at the Forest Center. If possible, please reach out in advance to arrange accessible parking so that we can provide gate access and notify service vehicles. Please limit on-site vehicles to as few as possible. More information on accessibility in the park.

To Enter Marsh-Billings-Rockefeller National Historical Park on Foot:

1. Take the paved path to the right of the Billings Farm & Museum Visitor Center.
2. Walk up and cross the street.
3. Take the right fork and walk 1/8 mile to reach the Forest Center.

 

 

Additional Rooms & Facilities

The Carriage Barn Visitor Center offers several spaces that can be reserved for small groups, subject to availability. These include the conference room and program room. Additionally, the Horse Shed, may also be reserved for small groups. For more information about these facilities, please contact the permit office.

 

 

Contact Information

Marsh-Billings-Rockefeller Permit Office
[e-mail]