Guidelines for Photography of Collections and Duplication of Historic Documents
This policy documents appropriate procedures for providing photographs of John Day Fossil Beds National Monument museum collections, and for duplicating original historic photographs and documents. The policy is intended to prevent damage or loss through mishandling or exposure to detrimental environmental conditions.
Duplicate Photographs of Museum Collections
There are many possible uses for photographs of the items in museum collections, the most common being exhibits, publication, and research. It is the policy of the National Park Service to encourage the use of NPS collections in these legitimate ventures and to make photographs of
museum collections available within reasonable limitations. Photography involves exposing often fragile museum objects to potential damage or loss from handling and exposure to heat and light. The NPS minimizes this potential damage by photographing items as few times as possible. To accomplish this, the Park will develop a reference collection of object photographs that will be available for public use. A minimal fee may be required for copies of the photographs.
In order to provide this service, and to build the necessary reference collection, the following procedures will be followed:
Duplication of Historic Photographs and Documents
All historic photographic processes and document types are subject to rapid deterioration from exposure to visible light and are very susceptible to damage from handling. Handling is often disastrous to these materials and causes damage such as tears, cracks, abrasions, fingerprints and stains. Handling also subjects historic photographs and documents to frequent fluctuations in temperature and humidity.
To prevent further deterioration, copies will be made of all historic photographs and documents, with the copy replacing the originals as the primary item for research and use. The original material will remain in storage, for the most part, as primary source material.
Increased requests for access to and copies of historic photographs and documents will require the following procedures to establish priorities for the duplication work:
The Park will provide the sufficient quality duplication necessary to fulfill all the normal requirements for suitable reproduction. Outside individuals or organizations that request use of the images will be required to use only those copies provided by the Park; and they will be obligated to acknowledge NPS credit if the photographs are published or exhibited to the public. By law, users must also credit the photographer, if known.
Last updated: October 16, 2017