Draft Progress Payment Request

Construction Management Representative (CMR)

  • Open Pay Estimate Form template, insert all contract line items (as shown in the Contract Price Schedule), modify Quantity-to-Date column cell formats and formulas (based on lump sum or unit price), and submit to Contractor for use on progress payments.
  • Conduct quantity survey with contractor to document quantities for the monthly pay record.
  • Review Construction Contractor's draft progress payment request, schedule of values, and verify the request is in accordance with the work completed per the contract.
  • Coordinate with Construction Contractor and Contracting Officer Representative (COR) to reach agreement on draft progress payment request.
    • Quality must be acceptable for all work included in the draft progress payment request.
    • For unit price items, consider actual installed and accepted quantities only.
    • For lump sum items, agree on a percent complete based on the schedule of value breakdown.
    • Verify that any retainage and liquidated damages due are accounted for.
  • Complete the Progress Payment Checklist noting deductions for missing or noncompliant items.
  • Inform Construction Contractor of any missing/noncompliant supporting documents.
    Note: Construction Contractor is responsible for correcting any discrepancies.
  • Fax, scan or email marked-up draft pay estimate form and checklist to COR.




Last updated: June 17, 2015