Draft Progress Payment Request

Contracting Officer (CO), Contracting Officer Representative (COR), Construction Management Representative (CMR), or Project Manager (PM)

  • Use Pay Estimate Form and insert all contract line items (as shown in the Contract Price Schedule). Modify Quantity-to-Date column cell formats and formulas (based on lump sum or unit price). Submit to Construction Contractor for use on progress payments.
  • Complete top portion of Limitations on Subcontracting Report form. Submit to Construction Contractor for completion and submittal with all progress payments.
  • Conduct quantity survey with Construction Contractor to document quantities for monthly pay record.
  • Review Construction Contractor's draft progress payment request package and verify request is in accordance with terms of contract.
  • Coordinate with Construction Contractor and COR to reach agreement on draft progress payment request.
    • Quality must be acceptable for all work included in the draft progress payment request.
    • For unit price items, consider actual installed and accepted quantities only.
    • For lump sum items, agree on a percent complete based on the schedule of value breakdown.
    • Verify that any retainage and liquidated damages due are accounted for.
  • Complete Construction Payment Request Checklist.
  • Coordinate acceptability of progress payment request package and submit copy of completed checklist to COR and Construction Contractor.

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Last updated: September 11, 2017