Contract Modifications

Contracting Officer (CO), Contracting Officer Representative (COR) Construction Management Representative (CMR), or Project Manager (PM)

• Identify potential changes through discussions with COR, Construction Contractor, Suppliers, Designers, Park Staff, and other appropriate sources.
• Research potential change to determine if change qualifies as a modification and gain concurrence from COR.
• Determine if potential change will impact project schedule.
• Draft Request for Proposal (RFP).
• Attach required drawings, specifications and related information. Submit to COR for review. With CO's concurrence, COR will issue RFP. Track RFP status with RFP Log.
• Prepare Modification Estimate of Cost (CM-5). Forward to COR for review.
• Forward comments on time impacts and recommendation for time extension (change must affect critical path) to COR for review. Consider time impacts when preparing independent Government estimate.
• Use Architect-Engineer (A/E) Designer, as needed, for assistance in pricing unique, highly technical, or complex materials or equipment. Coordinate use and authorization with COR.
• Prepare and forward modification package to COR. Ensure COR has Construction Modifications (CM-4) (Attach required drawings, specifications and related attachments.)
• Include the following backup:
  • CO Directives
  • RFP
  • Government Estimate
  • Construction Contractor's Proposal
• Enter information on Modification Log. Update log as modification is processed.

Guidelines:

• 2.5.1A United States Army Corps of Engineers (USACE) - Engineer Pamphlets (EP) 1110-1-8
  • Click EP 1110-1-8 (Pub Number column). After the PDF portfolio opens, double-click the appropriate region to open the corresponding Construction Equipment Ownership and Operating Expense Schedule for pricing information.

Forms:

• 2.5.1B Modification Estimate of Cost (CM-5)
• 2.5.1C RFP Letter
• 2.5.1D Contractor Estimate
• 2.5.1E RFP Log
• 2.5.1F Construction Modifications (CM-4) (Standard Form SF-30 Continuation)
• 2.5.1G Modification Log

 

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