Scope of Requirements
The curatorial requirements outlined in this document apply to both NPS and non-NPS researchers. Park-generated research projects and specimens collected by park staff are not exempt from these requirements.
Ownership of Collections
All specimens collected for permanent retention, as well as their derivatives and byproducts, remain the property of the National Park Service. If you collect specimens that are to be permanently retained—regardless of where they are kept—those specimens must be accessioned and cataloged into the NPS Automated National Catalog System (ANCS+), and must bear NPS labels containing NPS accession and catalog numbers.
The museum collections from Denali National Park and Preserve (DENA) are located at the park in the basement of the resources building. The use of other repositories, however, is appropriate in furtherance of the NPS mission to ensure access and preservation of museum collections.
All such repositories must meet NPS standards for the preservation and protection of museum collections. The proposed repository for specimens collected must be discussed with the park Curator as part of the permit application process. The NPS reserves the right to mandate specific repositories for collections from park property. 4 Please note that the NPS does not loan specimens to individuals—institutional sponsorship is required.
All loans of specimens to institutions (for cataloging, research, conservation, exhibit or storage purposes) must be accompanied by the required loan paperwork, approved by the appropriate park Superintendent. The maximum time period for any loan is 10 years; extensions or renewals of loans can be granted.
Contact the park curator to obtain an accession number for the collection. , Accession numbers are assigned as a condition of receiving a permit. , Please have your study number available when you call. , Be prepared to discuss you project briefly (specimen collection, destructive analysis, associated records, proposed repositories, etc.). ,
The accession number will be emailed to you and the Research Coordinator as well as appropriate cataloging instructions. , The park accession number must appear on all reports, field notes and correspondence relating to the collection, and on the label of each specimen collected.
During collection it is essential to gather complete information required for cataloging specimens. It is highly recommended that you review the fields in the cataloging instructions prior to collection.
The Museum Catalog Worksheet-NH (Form 10-254D) may be used during field work for documenting pertinent data on-site, thus assuring that the collector has recorded all pertinent ANCS+-related data. Copies of Form 10-254D may be obtained from the park Curator. Per Director’s Order #77, the use of longitude/latitude or Universal Transverse Mercator Grid (UTM) coordinates is required in the natural resource specimen catalog record to integrate information into the Geographic Information System (GIS).
These databases allow for efficient and effective use of the collection information for park-related management programs, for determining gaps in research needs, and for helping resource managers make decisions and set priorities, for the following programs:
Contact the park curator to obtain a block of catalog numbers for the specimens that will be permanently retained. Please have the following information ready: ,
Integrated Pest Management
The NPS does not fumigate museum specimens as a preventive measure. Pests are managed through isolation, monitoring, good housekeeping, eliminating food and beverages, excluding pests and other Integrated Pest Management practices. Do not use fumigants with NPS collections. If you have concerns or questions about individual specimens, please contact the park Curator.
Cataloging of NPS specimens must be done in ANCS+, or, by using an export template to catalog in MS Excel. Refer to the cataloging instructions for additional information on required fields and formats for cataloging NPS specimens.
Cataloging of specimens to NPS standards is the responsibility of the collector. The cataloging process records the documentary information of the specimen and can serve as an index to additional sources of information. It is the primary property and location record of a natural resource specimen. This information is entered into the ANCS+, making the information available for future accountability, inventory, and research purposes.
Note: Specimens that are to be consumed in the course of research should not be cataloged.
For standard cataloging procedures, refer to the NPS Museum Handbook, Part II, Chapters 3 and 4, Appendix H, and the ANCS+ User Manual. Electronic copies of these documents are available at www.cr.nps.gov/museum/publications/index.htm
As stated in Director’s Order #77 (Natural Resources Management Guideline), NPS specimen labels:
Labels must be printed on archival quality (acid-free) paper or Tyvek using permanent ink. All labels MUST contain the appropriate park accession and catalog numbers in permanent ink, in this format:
,The accession number must appear on all reports, correspondence and original field records pertaining to the collection. Catalog numbers should be cited in your final report when referencing individual specimens.
Within one year of the final date of collecting, you must submit:
If you find that you will have trouble meeting this deadline, contact the park curator to make other arrangements.
Material Transfer Agreements
All specimens (including anything derived from such material) removed from DENA remain federal property. If you wish to send specimens (or their progeny or derivatives) to a colleague outside your own laboratory or institution for further analysis, your colleague must complete a Material Transfer Agreement with the appropriate park and may also be required to apply for a Scientific Research and Collecting Permit. No materials can be transferred until the appropriate paperwork has been completed. For assistance with specimen transfers, please contact the park curator.
Last updated: June 15, 2016