1.7 Conduct Pre-Construction Conference

Contracting Officer (CO) and/or Contract Specialist (CS), Contracting Officer Representative (COR), Construction Management Representative (CMR), as delegated by CO

• Coordinates meeting date with Contractor, Park, and In-House Denver Service Center (DSC) staff and initiates and signs Pre-Construction Conference announcement letter.
• Conducts Pre-Construction meeting utilizing Pre-Construction Conference subjects template (edited to be job specific) as a handout for the meeting; generates meeting minute notes.
• Initiates and signs transmittal for meeting minutes.

Templates:

• 1.7A Pre-Construction Conference Notification Letter
• 1.7B Pre-Construction Conference Subjects

Forms:

• 1.7C SF1444 Pre-Construction Handout #1 Classification and Rate Request (pdf)
• 1.7D SF1445 Pre-Construction Handout #2 Labor Standard Interview
• 1.7E SF1413 Pre-Construction Handout #3 Acknowledgement of Labor Standards in subcontracts (pdf)
• 1.7F WH347 Pre-Construction Handout #4 Payroll (pdf)
• 1.7G Pre-Construction Handout #5 Progress Meeting Agenda
• 1.7H Pre-Construction Handout #6 Contractor Performance Assessment & Reporting System (CPARS) Information
• 1.7I Pre-Construction Conference Attendance Record
• 1.7J Transmittal Cover Letter for meeting minutes

Sample:

• 1.7K Pre-Construction Conference Meeting Minutes (pdf)

Document Control:

• Original Pre-Construction conference notification letter with copy of edited Pre-Construction Conference subjects to the contractor, with copies to Park Superintendent, Project Manager (PM), DSC staff, CMR, and contract file.
• Original transmittal of meeting minutes letter to Contractor with copies to all participants and Contract file.