Electronic Submission of Certification Applications

Application Process

• Application Process
• Certification Application
• Documentation Requirements
• Application Fees
• Preliminary Consultations
• Appeal Process

As of August 15, 2023, Historic Preservation Certification Application submission and review are fully electronic. Hard copy applications are no longer accepted. All applications submitted to SHPOs and materials submitted to the NPS in response to requests for additional information must be submitted electronically. 

All applications must use the current application forms and instructions dated "Rev. 6/2023". 

All applications must follow the NPS file- and photo-naming conventions and instructions on organizing files for electronic submission. The naming conventions and instructions are provided in a PDF format for easy dowload and reference.

• Applicant and Project Contact Electronic Submission Workflow
• Electronic File Format Standards and File Naming Conventions
    updated September 22, 2023, with more examples of document labelling
• Photo Naming Conventions, JPEG Requirements and Photo Sheet Examples
• Transmittal Log Examples

• Responding to NPS Holds and Uploading Files to the HPCA Submission Site

 

Applicants must sign the application cover sheet electronically. Three types of electronic signatures (e-signatures) are accepted:

1. a scanned PDF of an actual, original wet-signed application,
2. a scanned or digitized version of an actual, original handwritten signature, and
3. a digital signature using a digital ID (e.g., using Adobe software). A name typed in a different font and other types of generated signature images are not accepted.

Applicants are not required to resubmit applications electronically if the application was submitted to the SHPO or the NPS prior to August 15, and review of the application is still in process. For example, if an application was submitted prior to August 15 and later put on hold for more information, and the applicant submits the additional information now, the additional information must be in the electronic format. The original application and submittals will remain hard copy, but any material submitted after August 15 must be in electronic format.

Please note that each SHPO has their own process for the submission of electronic applications to their office. Please check the SHPO website or contact the SHPO for information on their electronic submittal process.

Questions about the electronic submission process should be addressed to the State Historic Preservation Office or [e-mail].