My Pages

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My Pages

Use My Pages to quickly access all the pages you currently own within the current site. Specify search criteria to select pages to review status and easily update page metadata, security, and keywords and to view referring pages. You can also use this view to batch copy, move, and delete pages.

Click My Content - My Pages to display the My Pages dialog. Click a column head to sort by Date, Title, State, or Subsite location, for fast page access.

Click a link in the Page Title column, or mouseover to view the page window icon and conveniently launch the page in a separate window:

You can set search criteria to filter results - results include some or all of these options:

To view items for which you are the owner, set filtering and ordering criteria, including which subsite levels to include and date restrictions.The defaults for these options are set through Site Administration - Properties and Settings - Report Settings. See Report Settings in the Administrator's Reference.

You can filter using these options. Click Filter to apply and display items that meet your criteria.

Search Criteria - Select from the dropdown, then specify an alphanumeric value to refine your search on item title. Leave blank to include all titles.
Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.
Date Restrictions - Select from the dropdown:
- None (initial default) - Use no date filters.
- Last modification date - The last time content was changed
- Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
- Creation date - Search by the date content was first created.
- Publication date - Search by the date content was published.
- Expiration date - Search by the date content expired.
Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction for past events displays past options only. Optionally pick one of the time periods below:

Owner - Select from the dropdown:

Me - Displays only items that you own.
Me or My Groups - Default. Displays items that belong to you or your groups (that is, groups in which you are a member).
My Groups - Displays items that belong to your groups, but excludes pages that only you own.
Custom - Displays the Select Owner dialog for choosing which of your groups to use for filtering items. Select one or more.

Click an item in the Page Title column to display in the main browser window, for quick review.

In the Actions column, the edit icon displays for modifiable file types, with the following options.

Select a mode for viewing the page or template. Selecting All Changes, as shown above, opens a selected page or template for editing.

Clicking the Metadata & Security icon as shown below, displays the following options.

Select a page information option:

Standard Properties, Custom Properties: See Standard Properties and Custom Properties. Properties displayed to authors derive from administrative settings made through the Site Administrator - Page Creation/Properties UI Report Settings option.

Details: Displays specifics for the selected page, template, or uploaded file. See Page Details, Template Details, and Uploaded Document Details CommonSpot Content Contributor's Reference.for information presented for these file types. The Details option does not display for registered URLs.

Security: Displays type-specific security settings for the selected item. Options displayed to authors derive from administrative settings. See Page Security, Template Security, Image Security, and Uploaded Document Security and Content Security in the Administrator's Reference.

Inheritance Security: This option displays for objects that inherit security attributes from a parent object, such as templates or pages. See Template Inheritance Security in the Administrator's Reference. Click to view or change.

My Tags: Displays any personal tags associated with the page, template, or uploaded file. See My Tags in the Contributor's Reference.

Clicking the More Actions icon , as shown below, displays the following options. Options are available on the basis of your rights to the CommonSpot page or object. For example, users without admin rights cannot change ownership to objects.

Subscribe to Changes – Choose to view updates to the current page via email subscription or My Notifications.
Create Freshness Reminder – Ticklers for content updates.
Create Work Request – Allows the current user to submit a work request for the current page.
Change Owner – Define a new user or group owner for the current page or object.
Lock Page – Exclude other users from updating the current page. Displays as Unlock for locked pages.
View Usage Statistics – Review activity for selected pages.
View Referring Pages - View a list of pages with links to the current page and optionally change link references.
View Referring Trees - View a list of pages with links to the current page and optionally change link references.
Manage Freshness Reminders – Ticklers for content updates.
Manage Work Requests – View, add, change, or delete current task assignments.
Manage Contacts - Review contributors and email addresses associated with the selected page.
Manage Notes - View any notes associated with the selected page.

Click Create New Page to add a page to your site.

CommonSpot includes the Export to Excel option in multiple reports throughout the system so you can conveniently collect and distribute data for import into spreadsheets or other applications that accept comma-separated values. Click this option to display a table of all fields within the current report, then select the fields whose values you want to export and save in spreadsheet or CSV format. Selected fields automatically display as column heads in the CSV output. You also have the option to change column names on the fly to customize your reports.

More Actions: Click one or more checkboxes, or Select/Deselect All, pick the appropriate option from the dropdown, and click Go to copy, move, or delete pages or files, or to change owner. You can also selectively delete individual pages by clicking the delete icon for a single item.

See Delete Page, Copy Page, Move Page, Page Activation Status, Page Deactivation Status, and Change Ownership.

Note: Choosing multiple pages or templates for activation or deactivation opens the Job Manager Status dialog for viewing status.

Related Links

Page Security

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

You can also download these other guides from the support section of paperthin.com (with login):

For technical support:

http://www.paperthin.com/support/