2.4.5 Progress Payments

Construction Management Representative (CMR)

• Conduct quantity survey with contractor to document quantities for the monthly pay record.
• Receive contractor's draft monthly Pay Estimate form, Schedule of Values back-up, and updated progress schedule, certification form (FAR 52.232-5).
• Review pay estimate form and reaches agreement with contractor on quantities, percent complete and payment due.
  Note:
  • For unit price items, pay actual installed and accepted quantities only.
  • For lump sum items, agree on a percent complete based on the schedule of value breakdown.
• Inform contractor of any missing back-up that must be provided with final invoice to allow processing and they are responsible for incorporating changes and sending to the contracts office at DSC.
• Fax, scan or email marked-up draft pay estimate form and checklist to Contracting Officer Representative (COR).

Guidelines:

• 2.4.5A DSC Policy letter on Invoice processing
• 2.4.5B Prompt payment for Construction Contracts 52.232-27

Templates:

• 2.4.5C Pay Estimate Form
• 2.4.5D CM-55 Contractor's Certification Form
• 2.4.5E Progress Payment Checklist

Sample:

• 2.4.5F Pay Estimate (pdf)