Request for Proposals Bergen Beach Equestrian Facility

Horse in paddock covered with horse blanket
Horse at Jamaica Bay Riding Stable

NPS Photo

THE NATIONAL PARK SERVICE AND ITS MISSION

America’s National Park System was created by Congress “to conserve the scenery, natural and historic objects, and wildlife” therein, and “to provide for the enjoyment” of the same “in such manner and by such means as will leave them unimpaired for the enjoyment of future generations.” 54 U.S.C. 100101(a). Additionally, Congress declared the National Park System should be “preserved and managed for the benefit and inspiration of all the people of the United States.” 54 U.S.C. 100101(b)(1)(C). The National Park Service (NPS) has as its overall mission the preservation and public enjoyment of significant aspects of the nation’s natural and cultural heritage.54 U.S.C. 102102 allows the NPS to lease certain federally owned or administered property located within the boundaries of park areas. The leasing process is regulated pursuant to 36 C.F.R. Part 18.To learn more about the NPS, visit our website at www.nps.gov. This site includes information about who we are, our mission, NPS policies, and individual parks.

Gateway National Recreation Area

Established in 1972, Gateway National Recreation Area provides a national park experience in the country’s largest metropolitan area. The park preserves a mosaic of coastal ecosystems and natural areas interwoven with historic coastal defense and maritime sites around New York’s Outer Harbor. Beaches, marshes, waters, scenic views and open space offer resource-based recreational opportunities to the public. It is a getaway for millions of visitors every year.

The park includes 26,000 acres of land and water, spanning locations in New York and New Jersey. It has three distinct, non-contiguous areas: Staten Island, Sandy Hook and Jamaica Bay. Except for Sandy Hook, which forms the northern tip of the New Jersey shore, the Area occupies coastal land in the boroughs of Brooklyn, Queens and Staten Island in the City of New York.

SUMMARY OF LEASING OPPORTUNITY

This Request for Proposals (RFP) provides the opportunity for any interested individual or organization (Offeror) to submit a proposal to the NPS to lease the equestrian facility at Bergen Beach, Brooklyn, NY under the following terms and conditions. The selected Offeror will have exclusive rights to negotiate a lease with NPS based on the attached Sample Lease (Exhibit D).In the event the NPS and a selected Offeror fail to execute a lease, or in the event any such lease is terminated resulting in a vacancy, the NPS reserves the right to negotiate a lease with the next highest ranked Offeror. Until a Lease is executed, the NPS reserves the right to reject one or all proposals, discontinue the solicitation, or terminate negotiations without penalty or liability.

Property Offered for Lease

Bergen Beach Equestrian Facility, 7000 Shore Parkway, Brooklyn, NY: The property offered for lease is an equestrian facility of approximately 11.8 acres and is depicted in the maps below. The premises include:

  • Main Building/Arena (approximately 37,320 Sq. Ft. including covered arena approximately 180’x90’)

  • Boarding Stables with ninety-five box stalls (approximately 15,840 Sq. Ft.)

  • Isolation Building with five box stalls (approximately 1,250 Sq. Ft.)

  • Multiple paddocks and turnout fields

The premises do not include the land area west of the premises between the park area boundary and Belt Parkway that is currently used for facility access and parking, and which is owned by The City of New York.The premises do not include, but Lessee shall have the non-exclusive right to utilize, the adjacent trail system on approximately 80 acres as depicted below.

NOTE: The Belt Parkway is generally limited to passenger vehicles. A permit for trucks and trailers may be necessary. See New York City Department of Transportation https://parkingpermits.nyc.gov/node/872.

 
Map of Jamiaca Bay Unit with Bergen Beach Equestrian Faciility Highlighted
Jamaica Bay Unit Map

NPS Photo

 
Detail of Map of Bergen Beach with Equestrian Facility Highlighted
Bergen Beach Detail

NPS Photo

 
Google Earth Image of Bergen Beach Equestrian Facility and surrouding land
Premises Detail

Google Earth Image

 
Parking Lot of Riding Stable
Parking Lot of Riding Stable

NPS Photo

Stable and Outside Field
Photo of Riding Stable North side

NPS Photo

Entrance to Stable
Entrance to Stable

NPS Photo

Field with Silo
Riding Field with Silo

NPS Photo

Barn and Riding Field
Barn and Riding Field

NPS Photo

 
Interior of stable with stalls
Interior of Stable 1

NPS Photo

Row of stalls with stables
Interior Photo 2

NPS Photo

 

Authorized Use of the Premises

The premises may only be used for equestrian recreation activities. Offerors will propose an Operating Plan describing program details such as hours of operation, offerings for public lessons, guided trail rides, horse boarding, light food service (optional upon prior NPS approval), and merchandise sales (optional) for tack, clothing, and equipment. The Operating Plan must also include details for safety and well-being of guests and customers, facility security, and anticipated maintenance.The Lessee’s activities on the premises shall be subject to the general supervision and inspection of the NPS and to such rules and regulations regarding ingress, egress, safety, sanitation, and security as may be prescribed by the Park Superintendent from time to time. The Lessee shall be responsible for all maintenance and repair of the Premises and any improvements to the Premises that may be necessary during the lease term. The facility is located in an area accessible to the public.

Key Information About This Leasing Opportunity

  • Potential Necessary Maintenance: A partial list of maintenance or improvements potentially necessary over the term of the lease includes, but is not limited to, the following:

    • Roof maintenance (arena roof is 16,000 Sq. Ft. steel deck; stable roof is 16,000 Sq. Ft. flat tar)
    • Fuel oil hot water boiler maintenance (approximately 50 years old)
    • Quarantine stable maintenance
    • Food service area (Food service is not a requirement; however, if food and beverage service is proposed by the successful Offeror, advance written approval from NPS is required. The Lessee must submit plans demonstrating the floors, walls, ceiling, and equipment meet current Food and Drug Administration code requirements, for further information refer to the Food Safety Requirements section of this RFP.
  • Building Codes and Zoning: The premises are under the exclusive jurisdiction of the NPS. Any repairs or improvements to premises must comply with the 2024 International Building Code and 2023 NFPA 70 (NEC), including the 2024 ICC Codes.

  • Personal Property in Use: This opportunity does not include any personal property owned by the current operator, the removal of which may impact the selected Offeror’s operations as proposed.

  • Historic Preservation: The property is not historic.

Jurisdiction

The lands and facilities available for use and occupancy under this RFP are located in an area subject to concurrent law enforcement jurisdiction. Under concurrent jurisdiction, the U.S. Park Police (USPP) and the Police Department of The City of New York (NYPD) share the governmental authority for law enforcement purposes, and unless otherwise stated, Federal, State, and City laws are applicable.The Lessee must comply, at its sole cost and expense, with all Applicable Laws and Requirements (including Federal, State, and local laws, rules, regulations, requirements, and policies) in fulfilling its obligations under the Lease. It is the responsibility of the Lessee to determine whether it is subject to specific taxes and assessments and abide by those applicable statutes. Any comments made by the NPS in this RFP do not alter those responsibilities, if any, nor should they be construed to take a position nor express a view on behalf of the Lessee.

Premises Condition

Facility will be delivered to Lessee, “As-is, with all faults.”

Term of the Lease

The term of the lease shall not exceed ten (10) years. The lease term will commence on or after January 1, 2026, following selection of the best offer pending completion of NPS resource stewardship compliance review and rent determination required by the Department of the Interior’s Appraisal Valuation Services Office or its designee.

Rent

NPS is required under 36 CFR Part 18 to receive, at a minimum, Fair Market Value Rent (FMVR). The FMVR determination will consider any restrictions on the use of the property or terms of the lease that limit the value and/or the highest and best use of the property and any requirements under the lease for the lessee to restore, rehabilitate, or otherwise improve the leased property. The amount of rent will be negotiated subsequently with the selected offeror, provided that, the final rent must at least equal the FMVR as determined by the NPS.The appraisal process to determine the FMVR is currently underway by the Department of the Interior Appraisal and Valuation Services Office. If the FMVR has been determined before this solicitation closes the RFP will be amended to include the FMVR.Rent will be payable monthly by electronic funds transfer. All rent will be absolutely net to the Lessor. The Lessee must pay all costs, expenses, charges, and impositions of every kind and nature relating to the premises, including all taxes and assessments.

Insurance

During the term of this Lease, the Lessee shall maintain General Liability, Property, Worker’s Compensation and Employer’s Liability, and Business Interruption and Extra Expense insurance in amounts set by the Lessor. Further information regarding insurance requirements can be found in Attachment D (Sample Lease). Lessee’s insurance coverage amounts will be periodically reviewed by the Lessor. These reviews will ensure the Lessee has appropriate coverage in light of any changing circumstances. At Lease commencement, Lessee must provide proof of property insurance in the amount sufficient to provide loss, damage, and destruction coverage for a facility of this size, scope, and use, as well as proof of commercial general liability insurance in the amount of not less than $3,000,000 single/$5,000,000 aggregate, with additional excess liability insurance necessary to provide adequate coverage or protection consistent with industry standards.

Utilities

The Lessee is solely responsible for all utilities including water, sewer, electric, and telephone. Subject to advance written approval by the Lessor, the Lessee at its sole expense shall make all arrangements with appropriate utility providers. NPS makes no representations regarding the adequacy of any existing utilities.

Maintenance Responsibilities

  • Lessee will be responsible for all maintenance and repair of the facilities and assigned lands.

  • Improvements may only be made with NPS advance approval.

  • Lessee will be responsible for any unscheduled or emergency work or repairs.

  • Lessee will be responsible for establishing and funding a maintenance reserve account.

  • Lessee will be responsible for all cleaning and custodial services.

  • Lessee will be responsible for all grounds maintenance within the Lease Premises, including, without limitation, regular grass mowing, care of ornamental plantings, snow removal, pest management, and trash management and removal.

Food Safety Requirements

Sale of food and beverages on the premises is not required. If approved in advance by NPS, food service shall be subject to all applicable food safety laws, regulations, and policy, as well as assessments and inspections. The NPS Office of Public Health provides oversight for food service operations through the provision of periodic food service sanitation inspections. The inspections are conducted on a frequency established by the NPS. All assessments will be completed pursuant to guidelines established by NPS Director’s Order 83A, https://www.nps.gov/subjects/policy/upload/DO_83A_4-28-2023.pdf, NPS Reference Manual 83A, https://www.nps.gov/subjects/policy/upload/RM-83A_6-20-2019.pdf, and the most recent version of the Food and Drug Administration Food Code, https://www.fda.gov/food/retail-food-protection/fda-food-code.

Animal Welfare Requirements

Lessee will register each horse stabled on premises with the New York City Office of Veterinary Public Health Services and maintain a Veterinary and Nutrition Plan, with the name, address, and phone number of the local attending veterinarian. This shall be available to the NPS immediately upon request.

Key Personnel

Lessee will maintain and provide to NPS an updated list of its qualified and experienced personnel, including a list of all contractors and subcontractors utilized in connection with the authorized activity.

Contractors

Lessee may utilize contractors to perform repairs, replacements, and improvements, and to provide event services.

  • Contractors must abide by all Lease provisions as well as all local and national laws and regulations.

  • Lessee will require Contractors to maintain appropriate insurance coverage that names the Lessee and the United States of America as an additional insured.

  • Lessee will develop and implement, subject to NPS prior approval, a contractor informational document, which will inform the contractor(s) of all pertinent information about the site.

Sustainability
The Park manages its sustainability program under an Environmental Management System, which sets forth goals ranging from solid waste and energy conservation to renewable energy and climate change education.

  • Lessee shall require that hazardous and universal waste generated from the site is disposed of in accordance with state and local laws.

  • Lessee shall ensure that all trash, recycling, and composting meet applicable federal, state, and local requirements and goals.

  • Lessee shall make every effort to reduce, reuse, and recycle solid waste.

  • Lessee shall make every effort to utilize efficient energy and develop and implement a comprehensive plan for energy and water conservation.

Other Terms and Conditions

The proposed terms and conditions of the offered Lease are as described in Attachment D, “Sample Lease” included in this RFP and are consistent with 36 CFR Part 18.

Competitive Process

This Lease opportunity is open on a competitive basis. The Offeror who submits the proposal judged best under the selection criteria will be provided an exclusive opportunity to negotiate a final lease with the NPS.To be selected by the NPS, an Offeror must demonstrate the capacity to plan, carry out, and finance their proposal. Evaluation criteria and the process for selecting the Lessee are described in detail in the sections called “Proposal Content and Selection Criteria” and “Evaluation and Selection Process” in this Request for Proposals. The NPS reserves the right to reject one or all proposals or terminate lease negotiations at any time prior to executing a final lease without penalty or liability.

Site Tour and Additional Information

Site tours will be available on June 9, June 16, and July 7 at 11:00 AM. Reservations required.Tour reservations and questions about this RFP may be sent via email to GATE_BMD@nps.gov. Questions from interested parties will be answered via Question & Answers (Q&A) or Frequently Asked Questions (FAQs) and will be posted, as will the RFP and attachments, at: https://www.nps.gov/gate/getinvolved/leasing-program-at-gateway.htm. Questions must be submitted by the dates provided on the first page of this RFP.NPS reserves the right at any time, for its own convenience, and in its sole discretion, to cause or do any or all of the following:

  • Waive or correct any defect or technical error as to form or content of this RFP or in any response, proposal, or proposal procedure, as part of the RFP or any subsequent selection and negotiation.

  • Reissue an RFP.

  • Modify, amend, cancel, or suspend any and all aspects of the RFP and selection process.

  • Modify the terms and conditions of the draft the Lease.

  • Request that Offerors clarify, supplement, or modify the information submitted.

  • Extend deadlines for accepting RFP responses, or request amendments to responses after expiration of deadlines.

  • Consider comparable facilities owned, developed, or operated by an Offeror.

Key Dates for this Request for Proposals: Proposals must be submitted on or by 1 pm EDT on August 1, 2025. The RFP solicitation will be open for a minimum of 60 days. Questions about this opportunity must be submitted by July 25, 2025 at 1:00 PM EDT.

Proposal Submission Protocol

Proposals must be submitted electronically to GATE_BMD@nps.gov. Telephonic proposals, faxes, e-mails to other addresses, and other means of transmittal will not be considered. Proposals that are not received at the designated electronic address by the specified deadline will not be considered. NPS will not consider hardcopy proposals. Proposals are not deemed received until confirmed in writing by NPS. Please refer to the Proposals Considered Public Documents section, in this RFP if you believe that a proposal contains trade secrets or confidential commercial and financial information that you do not want to be made public.

Authority

This RFP is issued under the authority of Title 36 of the Code of Federal Regulations Part 18 Leasing of Properties in Park Areas (36 CFR Part 18). This RFP and the offered lease are subject to and incorporate all terms and conditions of Part 18 as applicable. In the event of any conflict between the terms of this RFP and Part 18, Part 18 controls.The NPS has the authority to lease NPS-administered buildings and associated property pursuant to the National Park Service General Leasing Authority (54 USC Ch. 1021), and other applicable authorities.

PROPOSAL REQUIREMENTS

Proposals must be submitted electronically to: GATE_BMD@nps.gov. Proposals must be submitted on or before 1 pm EDT on August 1, 2025. The subject line should include the following: Bergen Beach Equestrian Proposal - [Your name or the name of your business entity or organization]. Proposals are limited to 25 pages or fewer, not including attachments. Proposals exceeding this limit will be deemed non-responsive and will not be evaluated further. Offerors should submit their proposal in electronic format as one document in the Adobe PDF format. The required Identification and Credit Information forms (either 10-352, 10-353, or 10-354), the required Financial Information for Revenue-Producing Uses Forms (10-355A), financial statements, and credit reports should be incorporated into your PDF submission as attachments. Proposals must be formatted to 8-1/2" x 11”-page size. Proposals submitted by mail, in-person delivery, telephone, fax, or other methods will not be considered.While there is no limit on the file size of your proposal (please note the 25-page limit described herein, excluding attachments), the total file size of the email submission, including all attachments, cannot exceed 40MB. If your proposal exceeds this limit, you must separate your document into smaller files and send them in separate emails. If you do this, please separate your proposal into as few files as possible and clearly name the files so they can be reassembled in your intended order.Effective proposals should be organized in the order of the Required Information detailed below and should contain clear, concise responses that address all the questions and requirements for each of the Selection Criterion listed in the RFP. Proposals that do not specifically answer all questions will be deemed non-responsive and not evaluated further.

PROPOSAL EVALUATION AND SELECTION GUIDELINES

NPS Leasing Regulations, as provided in 36 CFR 18.8(e), require that proposals be evaluated by the criteria below:

  • The compatibility of the proposal's intended use of the offered property with respect to preservation, protection, and visitor enjoyment of the park area.

  • The financial capability of the Offeror to carry out the terms of the lease.

  • The experience of the Offeror demonstrating the managerial capability to carry out the terms of the lease.

  • The ability and commitment of the Offeror to conduct its activities in the park area in a manner consistent with protection and preservation of park resources.

  • The benefit to the NPS of the financial and other terms and conditions of the proposal, including the amount of rent proposed and other proposed lease terms and conditions.

PROPOSAL CONTENT AND SELECTION CRITERIA

Proposals submitted in response to this RFP must follow the format described below. You are asked to answer questions or supply specific information in response to the specified items. Please label your responses correspondingly and respond fully and accurately to all questions and/or requests.

Checklist of the Components of a Responsive Proposal

  • Transmittal Letter signed by all managing members, owners, partners, or principals.

  • The Proposal itself, with clearly labeled sections for Offeror Identification and each of the Selection Criteria that covers all of the required questions and elements.

  • One of the following:

    • Form 10-352 Identification and Credit Information for Individuals, and all of the required attachments

      • A Personal Financial Statement that identifies your total assets, your liquid assets and your financial liabilities

      • Earnings, bank, or investment account statements that substantiate the information provided in your Personal Financial Statement

      • A credit report, with credit score, from within the last 30 days

    • Form 10-353 Identification and Credit Information for Sole Proprietor Businesses, and all of the required attachments

      • A Personal Financial Statement that identifies your total assets, your liquid assets and your financial liabilities

      • Earnings, bank, or investment account statements that substantiate the information provided your Personal, and or, Business Financial Statements.

      • Business Financial Statements for the most recent 2 years

      • A credit report for the Individual (and Business if available), with credit score, from within the last 30 days

    • Form 10-354 Identification and Credit Information for Business Entities (Corporations, LLCs, Partnerships, etc.), and all the required attachments

      • One of the following:

        • If this is for an existing business entity:

          • Business Financial Statements for the most recent 2 years

          • Earnings, bank, or investment account statements that substantiate the information provided in your Business Financial Statement

          • A credit report for the Business Entity, with credit score, from within the last 30 days

        • If this will be for a new business entity created for this project:

          • Personal Financial Statements for all the principals of the organization, that identifies total assets, liquid assets, and financial liabilities

          • Credit reports for all the principals of the organization, with credit score, from within the last 30 days

  • Form 10-355A Offeror Financial Statements and Projections

Please Note: Review the credit report you provide carefully, many of the free annual credit reports that are available do not include a credit score.

Required Information

Offeror Identification

Please fully identify the person(s) associated with your proposal, by providing: Name(s), address(es), telephone number(s), e-mail address(es), and fax number(s), if applicable. Your proposal must include a signed Transmittal Letter; a sample is provided in Attachment A. If your organization consists of more than one individual, please identify the primary contact. The NPS will send all communications to that contact person.Please complete and submit the applicable Identification and Credit Information Form contained in the Proposal Forms attached to this RFP for the entity and/or individuals that are to be the lessee and its principals. There are separate forms for individuals, sole proprietor businesses, and other business entities.

Criterion 1: Proposed Operating Plan Consistent with National Park Service Mission

This section should explain your proposed use or uses of the property and should establish your overall vision for your proposed concept. Furthermore, it should explain why such use or uses would be compatible with the preservation, protection and visitor enjoyment of the park area.

a. Please describe your proposed use or uses of the property, this should include:

  1. A marketing plan that addresses target markets and business plan milestones.
  2. An estimate of the number of people your organization will employ.
  3. An estimate of customers served on a monthly basis.
  4. Anticipated programming, such as lessons, trails rides, boarding, etc.
  5. Anticipated hours of operation. If there is seasonality to your proposed use, provide a seasonal calendar for how your operations would change throughout the year.
b. Please describe how your proposed use and operations will add to the visitor enjoyment of the park area. Of special note, while the Lessee has exclusive use of the Lease Premises, members of the public might, on occasion, ignore signs and walk through the Lease Premises. Please describe the training you will provide your staff on how handle interactions with the public in this and similar situations.


c. Please describe operational details for safety and well-being of visitors and customers, animal welfare, and facility security.

Criterion 2: Improvements, Maintenance, and Repair of the Property

This section should describe your concept for improvements to the Leased Premises, if any, and how they will enhance your proposed use. Your response must show how you plan to take full responsibility for all repairs and maintenance of the property.
a. Please describe all repairs and improvements you propose for the Leased Premises.
  1. Submit credible cost estimates based on industry standards for all building repairs and improvements.
  2. Submit a timeline for design, commencement, and completion of proposed repairs rehabilitation, and improvements.
  3. Describe the steps you will take to comply with the Architectural Barriers Act and otherwise facilitate access by mobility impaired individuals within the Lease Premises.
b. Please describe the manner in which you will maintain the Lease Premises after any initial repairs, rehabilitation, or improvements have been completed, this should include:
  1. An estimated annual maintenance budget.
  2. A calendar of maintenance tasks broken down into daily, weekly, monthly, quarterly, annual, or other time periods as appropriate.

Criterion 3: Financial Capability of the Offeror

This section should demonstrate that you are capable of making the financial investment required to fund what you propose. Offerors must identify the manner by which they will fund the improvements and other start-up costs proposed for the premises.
  1. Submit the source, and proof of the availability, of the funds necessary to carry out the obligations described in your proposal and under the terms of the Sample Lease. You must submit the Financial Capability Information and comprehensive supporting documentation outlined in Attachment B (Forms 10-352, 10-353, or 10-354, including all required attachments) for each manager or principal in your organization. You must provide bank statements, financing commitment letters, investment account statements, or similar documents that substantiate your financial resources.
  2. Demonstrate that you have a credible, proven track record of meeting your financial obligations, that your proposal is financially viable. At a minimum, this includes a credit report, with credit score, from within the last 30 days from one of the major credit reporting agencies, and a letter of reference from a financial institution that has previously extended credit to your organization.
  3. Provide start-up expenses, stabilized revenues, and operating expense estimates and submit a proforma projecting revenue and expenses over the Lease Term using Form 10-355A. These forms can be found in Attachment C. Please include an estimate of the start-up expenses and investments, revenues and operating expenses for all years covered by your proposed Lease term. Identity all revenue sources and any fees to be charged. Describe the basis of all assumptions in the pro forma to the fullest extent possible, including those regarding each source of income, any inflation factors, other occupancy and management costs.

Criterion 4: Demonstrated Experience Operating a Similar Property

This section should demonstrate your qualifications to provide top quality management of the Lease Premises. To be considered qualified, responsive, and responsible, an Offeror must submit the items listed below.

  1. Provide resumes of the Offeror’s owners and key managers. To the extent possible, please ensure these resumes document the Offeror’s demonstrated experience and success in facility management, sales and marketing, and experience working with horses.
  2. Describe Offeror’s relevant and specialized experience and its role in current and past projects of similar scope and complexity.
  3. Describe, in detail, your experience managing a similar property including the total years of operation of that property and any repairs you made to the property.

Criterion 5: Environmental Enhancement

This section should explain how you plan to use and manage the Lease Premises in an environmentally enhancing manner. At a minimum describe the ways in which you will address:

  1. Ecological protection.

  2. Energy conservation.

  3. Water conservation.

  4. Waste reduction.

  5. Recycling.

Criterion 6: Financial and Other Terms Offered

This section should explain the financial and material benefit your proposed use will provide to the NPS. Due to NPS leasing regulations, no annual rent offer of an amount less than the Fair Market Value Rent (FMVR) can or shall be accepted.

  1. State the amount of Annual Rent you propose to pay and explain how you determined the amount.
  2. If you are planning to propose a percentage rent, state the percentage rent you propose to pay and explain how you determined the amount.
  3. Please describe any terms and conditions in the Sample Lease that you intend to negotiate with NPS, but do not include a marked-up version of the Sample Lease.

EVALUATION AND SELECTION PROCESS

The National Park Service will review all responses to this RFP through an evaluation panel assisted by technical consultants as appropriate.All proposals will first be screened for adherence to the requirements of this RFP. The NPS will not consider non-responsive proposals. A non-responsive proposal is a proposal that was not timely submitted or fails to meet the material terms and conditions of this RFP as determined by the NPS. A non-responsive proposal is also one which information is not included in the correct or relevant section. The NPS will only use information provided in the appropriate section of a proposal during the evaluation process; please organize your proposal carefully.It is the intention of the NPS to select the best responsive proposal as determined under the selection criteria without further submittals or presentations. If this cannot be done, the NPS will select those proposals that appear most suitable under the selection criteria and will request additional information or presentations from that group so that the best responsive proposal can be selected.NPS will negotiate the terms of the final Lease with the selected Offeror. Award of a Lease to that Offeror is not guaranteed and is dependent on successful negotiation of the final terms of the lease. If negotiations fail, NPS may negotiate with other Offerors for award of the Lease or terminate this solicitation without liability to any person or organization.The NPS reserves the right to reject one or all proposals, terminate lease negotiations, or cancel this RFP Solicitation at any time prior to executing a final lease without penalty or liability.

ADDITIONAL INFORMATION AND MODIFICATION OF PROPOSALS

The NPS may request from any Offeror additional information or written clarification of a proposal after the submission date. However, proposals may not be amended after the submission date unless permitted by the NPS. The NPS may not permit amendment of a proposal unless all Offerors that submitted responsive proposals are given an opportunity to amend their respective proposals.

LEASE TERMS AND CONDITIONS

Term of Lease

The Lease to be awarded under this RFP shall not exceed a term of ten (10) years.

Conditions

Selection of a proposal does not guarantee a lease for the Offeror. The Offeror who submits a responsive proposal judged best under the proposal selection criteria will be given an opportunity to negotiate a final lease with NPS.

Lease Provisions

The Lease to be awarded under this RFP will contain the provisions required by 36 CFR Part 18 as well as other provisions determined by the NPS to be necessary to assure use of the leased property in a manner consistent with the purposes of the park area, and where applicable, to assure the preservation of historic property. Required provisions include, without limitation:

  • A termination for cause or default provision and a termination for convenience provision;

  • Appropriate provisions requiring the Lessee to maintain the leased property in good condition throughout the term of the Lease;

  • Appropriate provisions stating that subletting of a portion of the leased property and assignment of a lease, if permissible under the terms of the lease, must be subject to the written approval of NPS;

  • Appropriate provisions requiring the Lessee to pay for use of all services and utilities, whether or not such services or utilities are provided by the Lessor, and to pay all taxes and assessments imposed by federal, state, or local agencies applicable to the leased property or to Lessee activities;

  • Appropriate provisions stating that the Lessee has no rights of renewal of the Lease or to the award of a new Lease upon Lease termination or expiration;

  • Appropriate provisions stating that the Lessee may not construct new buildings or structures on leased property except in limited circumstances with written approval from the NPS;

  • Appropriate provisions requiring that any improvements to leased property to be made by the Lessee may be undertaken only with written approval from the NPS; and

  • Appropriate provisions that describe and limit the type of activities that may be conducted by the Lessee on the leased property.

A Sample Lease is attached separately and incorporates these terms.

PROPOSALS CONSIDERED PUBLIC DOCUMENTS

All proposals submitted in response to this Prospectus may be disclosed by the Service to any person, upon request, to the extent required or authorized by the Freedom of Information Act (5 U.S.C.§ 552). If you believe that your proposal contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, mark the cover page of each copy of the proposal with the following legend:“The information specifically identified on pages of this proposal constitutes trade secrets or confidential commercial or financial information that the Offeror believes to be exempt from disclosure under the Freedom of Information Act. The Offeror requests that this information not be disclosed to the public, except as may be required by law.”You must specifically identify what you consider to be trade secret information or confidential commercial or financial information on the page of the proposal on which it appears, and you must mark each such page with the following legend:“This page contains trade secrets or confidential commercial and financial information that the Offeror believes to be exempt from disclosure under the Freedom of Information Act, and which is subject to the legend contained on the cover page of this proposal.”Information so identified will not be made public by the NPS except in accordance with law. The NPS does not warrant and assumes no liability for the accuracy of the information provided in this RFP.

ELIGIBILITY:
Applicants subject to existing legal authorizations must be compliant with current lease obligations in order to be eligible for this opportunity. Current lessees who have not satisfied reporting obligations, outstanding rent payments, or other lease obligations will not be considered eligible for this opportunity. Applicants who are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from a public transaction by a federal department or agency, or whose legal authorizations to undertake operations on park lands or to use and occupy park lands and facilities have been revoked, suspended, or terminated, or whose obligations for payments have been deemed delinquent and have been deferred to the United States Treasury, are not eligible for consideration.

 

Attachment A: Sample Offeror’s Transmittal Letter

Offeror’s Transmittal Letter
To: Regional Director, Interior Region 1
National Park Service
1234 Market Street
20th Floor
Philadelphia, PA 19107

Attention: Commercial Services Leasing Program Manager

[Name of Entity/Individual] (or “Offeror”) is submitting the enclosed proposal in response to the Request for Proposals (RFP) to lease National Park Service facilities and associated land, System for Award Management (SAM) posting “Bergen Beach Equestrian Facility RFP” issued by the public notice as listed on www.SAM.gov, to operate the facilities within Gateway National Recreation Area. [Name of Entity/Individual] understand/s that by submitting the enclosed proposal, the terms and conditions contained in the proposal become part of this document (i.e. are incorporated by reference), and that [Name of Entity/Individual] will be bound by the terms of the enclosed proposal, subject to its terms and conditions, if selected as the successful applicant.

The Offeror is enclosing the required [File Name of their Proposal] in response to the NPS issued RFP for the Bergen Beach Equestrian Facility in the Gateway National Recreation Area.

The Offeror certifies that the information furnished herewith is complete, true, and correct, and recognizes that false statements may subject the Offeror to criminal penalties of 18 U.S.C. 1001. The Offeror agrees to meet all the minimum requirements of the draft sample lease, and the RFP, and that the Offeror has provided all of the mandatory information specified in the RFP in order to be considered for selection. The Offeror certifies in accordance with 2 C.F.R. Part 180 and 1400 the following:
  • None of the individuals or entities seeking participation in this Lease are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from a public transaction by a federal department or agency.
  • Within the three years preceding submission of the Proposal, none of the individuals or entities seeking participation in this Lease have been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction, or for violation of federal or state antitrust statutes or for commission of embezzlement, theft, forgery, bribery, falsification of records, making false statements, or receiving stolen property.
  • None of the individuals or entities seeking participation in this Lease are presently indicted for or otherwise criminally or civilly charged by a federal, state or local unit of the government with commission of any of the aforementioned offenses.
  • The individuals or entities seeking participation in this Lease have not had one or more public transactions (federal, state or local) terminated for cause or default within the three-year period preceding the submission of the Proposal.
The Offeror, by submitting this Proposal hereby agrees, if selected for award of the new Lease:
  • To the minimum requirements of the RFP package and to comply with the requirements of 2 C.F.R. Part 180 and Part 1400 (available at www.accessgpo.gov).
  • To complete the execution of the final Lease, without substantive modification (except as may be required by the NPS pursuant to the terms of the RFP), within thirty business days after it is presented by the National Park Service. [Name of Entity/Individual] agrees to meet all the minimum requirements of the draft sample lease and the RFP.
  • [Include only if the Offeror is not to be the Lessee] To provide the entity that is to be the Lessee under the draft sample lease with the funding, management, and other resources described in our proposal.
[SIGNATURE]
[PRINT NAME] DATE
[TITLE]

[ADDRESS]

[PHONE NUMBER]
[EMAIL ADDRESS]

Attachment B: Identification and Credit Information Forms

Forms 10-352, 10-353, and 10-354 are attached separately

Attachment C: Financial Information for Revenue Producing Uses Forms

Forms 10-355 and 10-355A are attached separately

Attachment D: Sample Lease

Attached Separately

Last updated: May 29, 2025

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