- During the residency, the volunteer will be covered by the National Park Services Volunteer-in-Parks (VIP) program after reading and signing Volunteer Services Agreement (OF-301a). The agreement may be terminated by the Monument at any time. Participation as a volunteer in the AiR program does not confer authorization to enter areas closed to the public.
- Attend an orientation and safety meeting at the Monument office before starting Residency.
- Provide all art supplies and materials needed to complete the project. For reimbursement of consumable art supplies the artist will document what was used including receipts and provide the information to the Volunteer Coordinator. Reimbursement for items will be discussed prior to the first day of volunteering. Reasonable framing and matting costs of photography, drawings, and paintings may be covered by volunteer funds.
- Spend time on the Monument developing artwork.
- Work with the volunteer coordinator to outline estimated daily locations.The coordinator will develop a backcountry plan. Further detail will be explained after orientation and safety instructions.
- Present at least one 45-minute program during the residency or within three months after residency. The program may be tailored to an individual's medium, interest, and experience and may be a talk, demonstration, or workshop. Typically this is presented as a public program at the Public Lands Information Center in St. George, UT.
- Provide a summary narrative of ~150 words about their residency experience and what they produced during their residency to be displayed on the Monument's website. The artist may be featured in a video to be uploaded to social media and the NPS website/YouTube about their experience.
- Donate at least one piece of artwork produced during and representative of the residency on the Monument to the National Park Service. The donation must be received no later than three months after the residency. The contribution must be suitable for display in public areas.
- The AiR may choose, but is not required, to contribute additional pieces under this agreement. The AiR agrees to notify the park of exhibits, publications, or performances of other works resulting from the residency.
- Specifics of Donation(s):
- Paintings must be professionally framed and ready for wall mounting. The cost of framing may be reimbursed to the artist but cost must be discussed with the volunteer coordinator in advance of purchasing any materials.
- Photographs must be printed with archive-quality ink and paper, professionally matted, and framed. An additional digital copy of the donated photograph must be in TIFF Format with a minimum resolution of 600 pixels per inch.
- Sculptures Must be suitable for display.
- Manuscripts must be printed copy ready and an additional copy in an electronic file from a Windows-compatible word processing program, preferably Microsoft Word, must be submitted.
- Performances and Digital Media must be submitted on an archive quality CD or DVD that can be duplicated by the Monument. Each piece including the artist's name, subject, media, date of contribution, and other appropriate metadata must be included in the file properties or in a separate text document. Photographs must be in TIFF Format with a minimum resolution of 600 pixels per inch. Video or audio recordings may be sent in ready to play CD or DVD formats, but must also be sent in commonly-used digital formats for the Web.
- Donated works will become the property of the United States, in the public domain, and not subject to copyright laws. When the Monument uses, reproduces, and displays the contributed works for agency purposes, the AiR will receive credit as the artist or creator.
The real art that has been produced by the AiR volunteer and selected by the Monument, will be relinquished by the artist signing a Deed of Gift. At this time the artwork will be assigned an accession number and transferred to the public domain. This is a condition of participation in the Artist-in-Residence program at Grand Canyon-Parashant National Monument. The art will be used in public education products and to promote the Monument. Artist credit will be given when on the artwork is displayed or published, such as a photo in an interpretive panel. Only in rare circumstances will other ownership arrangements be made for the artwork such as transfer of ownership to a non-profit federal partner.
Paintings, drawings, sculpture, and other physical art including photographs shot on physical film will be accessioned into the monument’s permanent collection as federal property. This allows the art to be tracked as items that may be on display outside the monument for periods of time. The artist may request to borrow their art for a showing at a gallery. The NPS will make the artwork available for this purpose on a time-limited basis if it is not already otherwise committed. The request should be made 60 days or more in advance. Artists have to assume the liability to borrow the item, thus a value must be placed on the artwork upon donation. Proof of insurance will have to be provided by the artist. Copies of digital photographs or high quality digital audio by their nature will not need insurance as the original files remain with Parashant.
Paintings, drawings, and other two dimensional artwork must be scanned at 1200 dpi before framing unless the artwork is of unusual size. For larger images, a high resolution digital photo must be taken, with all areas of the art evenly illuminated, before framing or installation.
Photographers: At the end of the residency, the volunteer photographer will review with the Monument staff which photos will be donated. Please remember that the spirit of the program is to recruit photographers who are willing to donate much of their best work during the residency to the NPS. Relinquishment and transfer to the public domain is required for selected photographs, even if the photographer used their own equipment. Use of personal equipment is at the photographer’s own risk. Photographers may sell full resolution copies of the images they had provided to the park because the images are now in the public domain. While not desirable, the reality of public domain means that the artist’s photographs could end up being used for commercial for-profit products. Neither the federal government nor the photographer has control over this nor will either party be compensated, and these products may not credit the artist. This is usually a rare occurrence. In addition, because photographers are not required to donate all photos taken during the residency they may use these other photos for other purposes including sale.
When artists use artwork for their own purposes such as borrowing the item to show at a gallery, publication information will include the language: "This artwork was produced under the Artist-In-Residence Program at Grand Canyon-Parashant National Monument."
Artwork may be used in exhibits and for educational purposes both physically and digitally by the NPS and BLM as well as federally affiliated nonprofit cooperating associations such as DASIA. This includes use in their sales products, for instance a photograph or painting on a poster. Proceeds from these sales return to these federal agencies to support visitor services. Artist credit will be provided on the product.
Selection for the program is based on artistic caliber, the artwork's ability to communicate the values and processes of Parashant, and to meet the needs and scope of the Monument’s priorities.Delivery of the donated artwork will be the financial responsibility of the artist.