U.S. Department of the Interior, National Park Service
VIII. MAPS AND PHOTOGRAPHS
At a minimum, a USGS map showing the location of the property (and, if more than 10 acres, its boundaries) and black-and-white photographs documenting the appearance and condition of the property must be included with every National Register nomination. Additionally, because of the complex nature of archeological properties, a site map (sketch or to scale) is usually required. The National Register Bulletin How to Complete the National Register Registration Form outlines the requirements for maps and photographs. See also the National Register Bulletin How to Improve the Quality of Photos for National Register Nominations. Some basic information is presented below.
For most properties, the National Register requires a sketch map to document a district or a complex site. Site maps drawn to scale are preferable. All maps need to conform to the following requirements:
If the property is more than 10 acres, then a USGS map may be used in place of a sketch map as long as it can legibly show the required information. Maps drawn to a larger scale may be used to show the concentration of resources or types of representative sites. These maps should be keyed to a larger map covering the entire property. Archeological site numbers are usually sufficient for keying.
Clear black-and-white photographs need to be submitted with each nomination form. The photographs should accurately represent the property as described and its integrity. One photograph may be adequate to document a very small archeological site; more, however, are generally needed to adequately document the property. Documenting each property in an archeological district is unnecessary. Photographs of the properties most representative of the district, however, should be submitted. The photographs should be keyed to those representative properties described in the narratives. Prints of historic photographs, artifacts, features, etc. may supplement documentation. All, or a representative sample, of the contributing standing structures must be photographed.
Guidelines include the following:
For archeological sites submit one or more photographs that depict:
For archeological districts submit one or more photographs that show:
The National Register requests recent photographs to document the present condition of the property. If photographs already exist and they accurately depict the condition of the property, then the older photographs may be used. A note to this effect, however, should be included in the nomination.
One copy of each photograph is submitted to the National Register. The SHPO, THPO or FPO may require additional sets of photographs. In addition, they may also require a set of slides. It is important to know this information prior to conducting field work or even budgeting a National Register nomination project.
Photographs must be:
The preferred way to label photographs is to print in pencil (soft lead pencils work best) on the back of the photograph. Photographs with adhesive labels will not be accepted. Include the following information:
Alternatively, continuation sheets may be used instead of completely labeling each photograph. To do this, label the photographs by name of property, county, and state, and photograph number (Items 1, 2, and 7 above). For each photograph, list the remaining information (Items 3-6) and Items 1, 2, and 7 on a continuation sheet. Information common to all photographs, such as the photographer's name or the location of the negatives, may be listed once with a statement that it applies to all photographs.
If the photographic paper will not accept pencil marks, print Items 1, 2, and 7 using a permanent marking pen in the front border near the lower right corner of the photograph (do not mark on the image area) and use the continuation sheets alternative.
In submitting a photograph to the NPS with a National Register form, photographers grant permission to the NPS to use the photograph for publication and other purposes, including duplication, display, distribution, study, publicity, and audio-visual presentations. The photographer will be credited. Please indicate on the photograph label which photos fall under Section 304 of the National Historic Preservation Act (For guidance on Section 304, see, "When should information be restricted from public access?" in Section I of this bulletin)
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