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PURCHASING AGENT, GS-1105


Essential Competencies

ENTRY LEVEL

Description: These competencies identify the Knowledge, Skills, and Abilities required to handle small purchases of locally available standard, retail supplies and services as well as some technical items. Work is performed under close supervision with limited signing authority.

I. Processing small purchases

A. Purchase of common items/services
B. Proper source of supply
C. Determination of price reasonableness/competition
D. Maintenance of Federal Supply Schedules
E. Reviews/recommends blanket purchase arrangements
F. Government Bills of Lading
G. Imprest fund cashier
H. Review of requisitions

Knowledge, Skills, and Abilities

Broad knowledge of a body of purchasing regulations, methods procedures, and business practices including:

Knowledge of solicitation or purchasing methods

Skill in analyzing descriptions that have unique aspects and characteristics to identify problem areas in specifications or work statements

Knowledge of price analysis techniques to evaluate prices or costs

Knowledge of various acquisition clauses, such as those pertaining to inspections, acceptance, etc

Knowledge of post-award procedures to discuss equitable price adjustments

Working knowledge of Parts 8 and 13 of the Federal Acquisition Regulation, relevant portions of the Federal Property Management Regulations and NPS regulations

Knowledge of payment procedures to process payments

Knowledge of established and mandatory sources for the purchase of supplies and services

Knowledge of office automation equipment

DEVELOPMENTAL LEVEL

Description: These competencies identify the Knowledge, Skills, and Abilities required to purchase a variety of technical items and services. Work is performed with less supervision and increased signing authority (warrant).

I. Processing Small Purchases

A. Purchase of special purpose items/services/special provisions
B. Proper method of procurement/area of competition
C.Administering purchase orders/determining contractor's compliance
D. Requests for quotations for supplies or services
E. Preparation, negotiation, establishment of blanket purchase agreements

Knowledge, Skills, and Abilities

Extensive knowledge of procurement practices, relevant portions of the Federal Acquisition Regulation, NPS policies, Federal Property Management Regulations, and how they interrelate with property management, budget and finance to exercise purchasing responsibilities

Knowledge of applicable labor provisions

Knowledge of specialized technical purchasing methods and procurement to perform complex purchase work such as (one of the following):

Negotiating and awarding bilateral purchase orders

Developing and selecting criteria/technical ranking factors for purchases of a variety of detailed commercial service or construction projects

Administering small purchases that require extensive monitoring and oversight

Negotiating, awarding and administering small purchases that involve clauses not applicable to small purchases

Negotiating, awarding,and administering small purchases that involve the use of instruments that are not firm fixed price

Knowledge of applicable laws and regulations covering disputes and termination

Knowledge of applicable socio-economic procurement provisions

Knowledge of business, industrial and professional trade practices, open market procedures, sources of supply, mandatory contract item, procurement restrictions, and common and specialized contract clauses

Extensive knowledge of sources of supply and services

FULL PERFORMANCE

Description: These competencies identify the Knowledge, Skills, and Abilities required to perform complex procurement transactions, processing items that require detailed specifications and off-site contract administration; serving as technical authority on simplified purchasing procedures. Work is accomplished independently and at a higher warrant.

I. Processing Small Purchases

A. Preparation/issuance of Request for Quotations for complex purchases
B. Publication Commerce Business Daily
C. Preparation/submission of wage rate requests
D. Inspection for compliance with contract requirements
E. Monitoring contractor performance/providing guidance to contractors
F. Administering various types of contracts
G. Total procurement process (settle claims, initiate actions to correct problems, defend decisions before Board of Appeals)
H. Technical authority on simplified purchasing procedures
I. Research, interpretation, analysis laws and regulations

Knowledge, Skills, and Abilities

Extensive knowledge of procurement practices of the NPS, relevant portions of the Federal Acquisition Regulation, Federal Property Management Regulations and how they interrelate with property management, budget and finance to exercise technical and complicated purchasing responsibilities

Thorough knowledge of laws, regulations, and policies related to small purchasing and other administrative service functions

Knowledge of fiscal and appropriation regulations to develop payment provisions including prudent scheduling of procurement actions

Skill in monitoring progress of contractors' performance, coordinate various contract specifications, review, and process payment requests

Knowledge of contract administration under the terms and conditions of small purchases

Knowledge of Request for Quotations procedures to establish selection criteria to make ward on factors in addition to price

Ability to utilize legal research materials

Knowledge of the Competition in Contracting Act and Debt Collection Act

National Park Service
Training and Development Division
Essential Competencies
purchagt.htm

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