NPS Essential Competencies: Administrative Clerk/Technician

ADMINISTRATIVE CLERK/TECHNICIAN, GS-303

Essential Competencies

ENTRY LEVEL

Description: These competencies identify the Knowledge, Skills, and Abilities required to perform basic tasks in serving as an assistant to the Chief of Administration. Work is performed under close supervision with emphasis on-the-job training and developing work skills.

I. Budget/Fiscal

A. Performs data entry such as budget and/or MMS into standard automated programs

II. Personnel

A. Performs data entry such personnel actions, timesheets into standard automated programs

B. Performs transmission of payroll files

C. Prepares preprint change forms

III. Procurement

A. Reviews required documents to process payments

B. Prepares procurement documents using mandated computer programs

IV. Property Management

A. None required at this level

V. Office Services

A. Types forms, correspondence, and/or reports in proper format

B. Files documents in various handbooks, reference books and park/division files

C. Responds to routine questions about office/division/park by letter, telephone, and or in person

VI. Cash Management

A. None required at this level

Knowledge, Skills, and Abilities

Skill in entering data into standard financial management computer programs, i.e., AFSII, FFS

Skill in entering data in MMS program

Skill in entering data in standard personnel actions processing computer program, i.e., FPPS

Basic knowledge of payroll procedures and policies

Basic knowledge of standard payroll computer program

Basic knowledge of procurement processes to enable review of procurement document for processing through standard computer program and processing payments

Knowledge of correspondence procedures

Ability to file and retrieve documents from various locations

DEVELOPMENTAL LEVEL

Description: These competencies identify the Knowledge, Skills, and Abilities required to perform tasks in serving as the assistant to the Chief of Administration by providing technical support. Duties may be performed for an office/division/park under normal supervision with increased responsibilities.

I. Budget/Fiscal

A. Planning and/or computing financial/budgeting documents B.Assistance in developing budget estimates

C. Maintains operating plan records

D. Assembles accounting data and compiles periodic or special budgetary/fiscal reports

II. Personnel

A. Assistance and support in recruitment, benefits, training and other related personnel matters

B. Alternatives for recruitment and placement actions

C. Researches and interprets personnel regulations

D. Limited Merit Promotion Plan activities

E. Prepares requests for personnel actions effecting staffing changes

F. Processes employment documents

G. Provides technical advice and recommendations on classification problems and position management

H. Classification reviews on limited positions

I. Coordination of training

J. Coordination of payroll and timekeeping functions

III. Procurement

A. Wide variety of standard commercial supplies and services

B. Monitors the progress and deliveries and/or work

IV. Property Management

A. Assists with real and personal property accountability and preparation of reports

B. Issues/maintains accountability of various passports

C. Assists with excess property disposal

V. Cash Management

A. Imprest fund cashier/third party draft agent

B. Completes deposit forms/converts cash for deposit

VI. Office Services

A. Oversees office functions

B. Maintains central filing system

1. Surveys records and files

2. Conducts disposal program

C. Assists with housing management program

D. Designated agent

Knowledge, Skills, and Abilities

Knowledge of property regulations sufficient to carry out technical aspects of the programs

Knowledge of basic budget/fiscal processes

Knowledge of specialized personnel methods, regulations, principles or concepts to carry out limited technical work of a noncontroversial nature

Working knowledge of NPS payroll procedures and policies to resolve problems of a technical nature

Knowledge of Treasury Manual regulations

Ability to maintain strict accountability of case and accountable stock

Knowledge of small purchase procedures

Knowledge of employee benefits and entitlements to provide advisory services to supervisors and employees

Ability to provide offices services for the work unit i.e., mails and files operations, computer operation, correspondence procedures

FULL PERFORMANCE LEVEL

Description: These competencies identify the Knowledge, Skills, and Abilities to perform duties for advanced technical support. Incumbent will be able to perform all technical duties by researching and interpreting all available resources ,i.e, laws, regulations, and policies. Duties may be performed with little direct supervision.

I. Budget/Fiscal

A. Accountability requirements

B. Develops/analyzes program accounting forms

C. Establishment/adjustment of FFS accounts

D. Budget justifications/related statistical data

E. Collections officer

F. Analysis of various accounting printouts

G. Cash balance for the Imprest Fund

II. Personnel

A. Extensive Merit Promotion Plan activities,

1. Drafting vacancy announcements for all types of positions

2. Prepares crediting plans (in consultation with SME)

3. Determines Certificate of Eligibles

B. Position classification audits

III. Procurement

A. Wide variety of technical and nontechnical supplies, services, equipment, and other materials

B. Assistance in contract administration

IV. Property management

A. Work unit's real and personal property accountability

B. Disposal of excess property

V. Cash Management

A. No additional competencies

VI. Office Services

A. Oversight of electronic mail

B. Office management services

1. telephone service

2. space control

Knowledge, Skills, and Abilities

Knowledge of small purchasing regulations sufficient to carry out the technical aspects of the program

Working knowledge of Federal and NPS budget processes

Skill in providing administrative advice and guidance to employees and supervisors

Knowledge of specialized personnel methods, regulations, principles, or concepts in order to carry out limited technical projects (i.e., analysis of positions, investigating employee complaints or problems, making presentations)

Ability to provide office management services of a more complicated nature, i.e., telephone service

National Park Service
Training and Development Division
Essential Competencies
admclerk.htm