DIRECTOR’S ORDER #10B: DRAWING AND MAP NUMBERS
Approved: _______________
Director
Effective
Date: __________________
Duration: Until rescinded or superseded
NPS-29, “Drawing and Map Numbers Guideline”
(Release No. 1, March 14, 1980), and any other conflicting instructions are
superseded and replaced by this Director’s Order and Reference Manual 10B (RM-10B).
1. BACKGROUND
AND PURPOSE
The National Park Service (NPS) assigns an
identifying number to every drawing, map and plan. The identifying numbers reflect the use,
maintenance, preservation, management, or development of an existing or
proposed area of the national park system.
The NPS identifying number minimizes the possibility of misplacement or
confusion of materials and permits efficient search and retrieval of
information necessary for day-to-day work at each park and in the Service’s
centralized digital retrieval system. The
purpose of this Director’s Order is to establish a system for assigning
identification numbers to
·
drawings,
maps and plans prepared by the National Park Service for its own use or for use
by other agencies; and
·
drawings,
maps and plans prepared by other agencies, contractors, or concessioners for
use by the National Park Service.
2. AUTHORITY
Authority to issue this Director’s Order is
contained in the National Park Service Organic Act (16 USC 1 – 4) and
delegations of authority contained in Part 245 of the Department of the
Interior Manual.
This Director’s Order is intended only to
improve the internal management of the NPS, and is not intended to, and does
not, create any right or benefit, substantive or procedural, enforceable at law
or equity by a party against the United States, its departments, agencies,
instrumentalities or entities, its officers or employees, or any other person.
3. POLICIES,
PROCEDURES AND REQUIREMENTS
A. Because
of the importance of drawing numbers in identification, search, and retrieval,
responsible parties must assign numbers to all drawings prepared. Drawings, maps and plans prepared by the
National Park Service for its own use or for use by other agencies all need a
unique reference number for legal identification and tracking of each set and
each sheet in a drawing set. Drawings,
maps and plans prepared by other agencies, contractors, or concessionaires for
use by the National Park Service also need to have unique drawing numbers and
sheet numbers. The identifying numbers
reflect the use, maintenance, preservation, management, or development of an
existing or proposed area of the national park system. Each park/office/unit with a need to generate
maps, drawings, and plans will ensure that such documents are uniquely numbered
in accordance with this Director’s Order and RM-10B, and a plan index or
logbook should be set up for this purpose.
B. NPS
maps, plans, and drawings include any items prepared by: (1) NPS employees; (2) other Federal agencies
for NPS use; (3) NPS volunteers; and (4) contractors. Every contract issued by a park/office/unit
will require the use of drawing numbers on the products requested, and will
provide for unlimited NPS reuse and redistribution rights for such graphic
resources. Architect-engineer project
drawings contracted by the NPS will be assigned base drawing numbers from the
number block of the appropriate park/office/unit.
C.
Drawings concerning the construction or rehabilitation of concessioner-leased
buildings will be assigned appropriate drawing numbers by the responsible park
official. While concessioners typically
manage the storage and retrieval of such drawings, duplicates must be provided
to the
D. Whenever
drawings are transmitted, it is crucial that the drawing numbers be given in all memoranda referring to the drawings.
This is a positive means of
identification, and it minimizes potential difficulties if drawings become
detached from the transmittal memoranda.
E. TIC is
responsible for issuing numbers for drawings, maps and plans. It will assign blocks of numbers to parks,
system support offices, and other organizational units of the National Park
Service for use on all drawings, maps and plans that are produced. The National Park Service has designated TIC
as the central repository for all planning, design, and construction products,
including drawings, maps, plans, and related technical reports. Copies of these products will be filed with
the
F. Additional
instructions/guidance for the proper procedures for assigning drawing numbers
to various types of products is found in RM-10B.
5. Roles
and Responsibilities
A. Associate Director, Park Planning, Facilities
and Lands
The Associate Director, Park Planning, Facilites
and Lands, acting through TIC, will oversee the assignment of drawing numbers,
and develop necessary standards and procedures.
The
Associate Director will issue, review and revise
as appropriate, RM-10B, which will provide more detailed guidance on drawing
numbers.
B. TIC
In accordance with section 3 above, TIC
will: (1) assign blocks of numbers to
parks, system support offices, and other organizational units of the NPS for
use on all drawings, maps and plans; (2) serve as the central repository for
all planning, design, and construction products, including drawings, maps,
plans, and related technical reports; (3) upon request, review products for
corrective action; and (4) maintain the centralized digital retrieval system
known as eTIC, including its presence on the Internet.
C. Parks/Offices/Units
All parks, offices and units of the NPS producing,
or having produced for them, drawings, maps and plans will: (1) utilize the blocks of identifying numbers
assigned to them by TIC; (2) file copies of such products with TIC; and (3) review
products for compliance with this Director’s Order and RM-10, and take such
corrective action as needed.
6. RELATED GUIDANCE
For information concerning the preparation of
design and construction drawings – including preliminary design, construction,
and as-constructed drawings – consult Director’s Order #10A: Design and Construction Drawings, and
Reference Manual 10A.
----------End
of Director’s Order----------