14. SEED COLLECTION REFERENCE NUMBER FORMAT & IMAGE NAMES

Seeds of Success collecting teams use the following format to identify their collections.  The Seed Collection Reference Number will include two parts: the SOS team code (office mail stop or organization acronym) and collection number; for example, OR020-26 for the Burns District Office’s 26th collection and CBG-25 for the Chicago Botanic Garden’s 25th collection.  Seed collection reference numbers should be unique and sequential from year to year, and should never be repeated.  If the last collection of the previous year was 34, the next year’s collection numbering should start with 35.  See Section 18 for collector codes and Appendix 7 for a list of all BLM Field Offices and mail stop codes.

Digital images of the collections should be taken as described in Section 13.  The following naming convention should be used: PLANTS Code_Collection Number_Picture Number.  For example Chicago Botanic Garden’s collection of Symphyotrichum lanceolatum would have photos named SYLA6_CBG-419_A.jpg, SYLA6_CBG-419_B.jpg, etc.  Send images to the SOS Data Manager on CD or DVD via FedEx (see Section 18 for the FedEx address).