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Wayside Interpretive Planning & Design Services Contract |
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Step One – Using NPS IDIQ ContractsRetrieve the information and requirements for using an NPS IDIQ Contract. Review Contracting Officer's Technical Instruction Number 99-11 (PDF) and also Attachment A (“Servicewide Procedures For Use of Another Office’s Indefinite Delivery - Indefinite Quantity Contracts” - PDF) and Attachment B (“Sample Of Suggested General Procedures For Ordering, Selection, and Issuance of Orders” - PDF). A certified COTR and a warranted Contracting Office are required for use of the Wayside Interpretive Planning & Design Services Contract. In addition, a number of the deliverables in this contract are highly technical and should be reviewed and approved by NPS staff with appropriate technical skills. In most cases, the task order COTR will need to access additional technical expertise in order to properly inspect and approve each deliverable. Step Two – Identify the FundingIdentify the funding source and the associated constraints or requirements. Identify the project team member responsible for managing the funding and communicating financial matters with the team. Step Three – Review the IDIQ ContractDownload and review the contract most appropriate for the work needed. There are multiple contracts for wayside exhibits. All of the contracts can be downloaded from this page: HFC Media IDIQ Contracts. Download Section C and all related specifications and attachments. The four Contracts include the following: Wayside Exhibit Planning and Design Services (Category I) Accessibility Planning for Wayside Projects Wayside Exhibit Planning, Design and Production Services (Category II)Everything listed under the Planning and Design Services contract above, plus the following: Interpretive Wayside Exhibit PanelsHigh-pressure Laminate Panels VIS Signs and Wayside Exhibit BasesWeathering steel base hardware Step Four – Write a Task OrderReview the instructions for writing wayside task orders, and use one of the Templates to write your task order. Download instructions and templates from the Sample Work Statements page. Step Five – Prepare a Government EstimateDevelop an Independent Government Estimate (IGE) using the Independent Government Estimate Form. For the IGE form, contact COR Betsy Ehrlich: Phone: 304-535-6200 Email: Betsy_Ehrlich@nps.gov Step Six – Contract COR ReviewPlease send your Scope of Work and Independent Government Estimate to Betsy Ehrlich at Betsy_Ehrlich@nps.gov Step Seven – Execute the Task OrderTo execute the draft task order it must be entered into the Procurement Desktop system. The HFC Office of Acquisition Management will need at least 60 days to process and award the contract. Keep in mind that near the end of each fiscal year, there are deadlines for submitting task orders to the Office of Acquisition Management. Upon award, the COR of the task order serves as a liaison between the project team, the contractor, and the COR of the contract at HFC. The task order COR should review the roles and responsibilities with all team members of the project, coordinate the review and approval processes, modify the contract as needed, manage the funding and prompt payment of the contractor, and manage the project close-out. |
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