1.0 Hardcopy Draft and Final Document Submittal Format
- 8-1/2" x 11" portrait and/or with 11" x 17" fan-fold 1/2 size drawings, as appropriate.
- Plastic comb or spiral coil bind all hardcopy documents. Use cover-stock for cover and back page (break into volumes as appropriate).
- Use of NPS Arrowhead: See Director's Order 52D: Use of the Arrowhead Symbol.
- Front Cover:
- In conjunction with the NPS Graphic Guidelines, the black bar should be used on the front covers of documents, or similar style. This can be a thin bar (1/2" thick) with no bleeds, or a thick bar (1" to 2" thick) with 3-sided bleeds.
- On thick black bar or under thin black bar: National Park Service, United States Department of the Interior, name of park, state name.
- Name of document and date positioned with design of cover.
- If a review copy, "Internal Review" should be placed on the cover.
- Size should be:
- 8-1/2" x 11" page size (portrait or landscape, but read with same positioning as text pages)
- or -
- 11" x 17" foldout (for placement in 8-1/2" x 11" portrait document, accordion fold to 8-1/2" x 11" x 4-1/2" x 4-1/2"
- Determine size, color, and weight by importance. This includes roads and highways, text, symbols, boundary lines, etc.
- Leaders from text to object should not cross one another.
- Use NPS RawlinsonOT or Frutiger Std. fonts in different sizes. Larger size should emphasize importance, but font size should not be smaller than 6 pt.
- All text should be spaced or grouped in readable manner. If long descriptions are needed and there is not enough space available within the map, consider numbering map with coordinating description on facing page.
- Positioning - preferably at the lower right corner (at least 1/2" from right and bottom edge). If foldout, title should show after folded on 4 1/4" right end.
- Work with longest title for length to determine size of font, then make all other titles of maps in document the same size.
- Positioning with text:
- When using this format, all photos should be positioned with related text if possible. If photo does not fit within the page, page number should be referenced. (Note: never position a photo before it is referenced in the text.)
- Positioning with individual pages:
- All photos should be placed with good composition and layout. Consider balance, size, style of document, captions, coordinating images and spacing.
- Contractor credits are listed in the Preparers section or inside back cover.
- Every final document shall contain:
- Recycled symbol with "Printed on recycled paper" in 7 or 8 pt. type.
- Document number (obtained by contacting the Technical Information Center (TIC) at the Denver Service Center).
- Provide high resolution pdf file from desktop publishing file at completion.
- The DSC Editing Reference Manual should be used as reference for report formatting and editorial conventions unless another convention is discussed with and accepted by the COTR. Where the Editing Reference Manual differs from information presented on the workflow, the workflow shall supersede the Manual.
- Report should be produced on archival quality paper.
- 100% drafts should be copy edited.
- Narratives shall be consistent between authors and sections.
2.0 Copyright Information
- Although the GPO is responsible for printing and distributing CLRs, the National Park Service (NPS) is considered to be the publisher of these documents. Because government funds are used to prepare, print, and distribute a CLR, its contents are public domain. Therefore, a CLR should not be registered for copyright.
- The following statement should appear on the copyright page, under the heading Publication Credits:
Information in this publication may be copied and used, with the condition that full credit is given to the authors, their companies, and the National Park Service. Appropriate citations and bibliographic credits should be made for each use.
3.0 Field Notes
- 8-1/2" x 11" or larger, archival quality graph paper.
- Field notes shall be archived at the National Park Service Technical Information Center (TIC) in Denver, Colorado or equivalent federal archive.
- Graphite lead or waterproof ink required.
- Field notes shall consist of hand-measured and annotated drawings and sketches that are executed in sufficient detail so that they can be translated into a formally drawn-to-scale architectural format. This typically can include, but is not limited to:
- site plans
- floor and roof plans
- stair plans and sections
- ornamental patterns, hardware and shapes
- Field drawings shall use a consistent format throughout and shall be legible. (This may require redrafting and or field verification to achieve this.)
- Copies of Field Drawings may be included in the appendix of the CLR.
4.0 Site Drawings
- Half-size reproduction: All drawings shall be prepared to accommodate micro filming and reduced size reproduction. Care is required in the selection of shading, cross-hatching, etc., to ensure acceptable reproduction at the reduced size.
- Archival originals: NPS has special storage requirements for all documents. Adhesive backed drafting methods such as "Kroy" lettering or press-on letters are non-stable and not durable for long term archival storage. Originals using such drafting methods are not recommended. If such drafting methods are used, the author shall provide a photographic Mylar of the drawings to serve as the archival original, as well as, the original drawing.
- All drawings shall meet or exceed DO-10A (formerly NPS-10) standards for Design and Construction Drawings in the National Park Service.
- CAD (computer-aided drafting) files and plots are required.
- All original drawings shall be plotted on bond paper or Mylar.
- CAD drawings shall meet National Park Service standards for file naming and layering conventions, one drawing sheet per computer file.
- All CAD drawings, and other graphic materials, shall use AutoCAD compatible software programs.
- All drawings to accompany the CLR shall be reduced to no smaller than 8-1/2" x 11" and no larger than 11" x 17". 11" x 17" drawings shall be fan-folded to accommodate an 8-1/2" x 11" report format.
- Drawing text shall be no smaller than 1/16" high after being reduced to final CLR format.
- All drawings shall be titled, cross-referenced and numbered consecutively.
- All original drawings shall be plotted full size on Mylar and archived at the National Park Service Technical Information Center (TIC) in Denver, Colorado or equivalent federal archive.
- All original CAD files shall be copied to CD Rom for archiving at the National Park Service Technical Information Center (TIC) in Denver, Colorado or equivalent government archive.
- Graphite lead, plastic lead or waterproof ink required.
- All drawings shall be labeled with the name of the designer/draftsperson, titled, annotated with relevant information, and dated.
- All drawings shall be labeled as Cultural Landscape Report Drawings with a subtitle of either Existing Conditions or Recommended Treatments.
- All drawings shall have graphic scales.
- Cover Sheet: Using NPS standard cover sheet format, include sheet index, legend, abbreviations, and vicinity map indicating structure location.
- Site Plan: Scaled drawing of site and structure.
- Exterior Elevations: Scaled drawings of all significant site feature elevations.
- Typical Stair Sections and Plans: Larger scale drawings of each unique stair assembly.
- Typical Wall Sections: Larger scale drawings with annotation.
- Ornamental or otherwise unique and relevant details: Larger scale drawings with annotation.
- Original full size (22" x 34" NPS Standard sheet). CLR drawings shall be prepared in such manner as to facilitate 35-millimeter filming and reduced-size reproduction. Detailing, lettering, spacing, line-weight, scale and other principles of technique shall be executed so as to ensure clarity and faithfulness in reduced-size reproduction, in the enlarged image as projected in 35-millimeter reading equipment, and in the "blow-back" from the 35-millimeter film to a reduction identical in size to the original tracing. All letters and numerals shall be at least 1/8-inch in height, adequately spaced in single-stroke upper case Roman style, preferably vertical. All lines, strokes, letters and numerals shall be uniformly dense as practicable. Scale identification shall be by graphic illustration or by appropriate explanation to scale notation.
- Use of "architectural computer fonts" is discouraged.
5.0 Historic Drawings
- All historic drawings to accompany the CLR shall be reduced to no smaller than 8-1/2" x 11" and no larger than 11" x 17". 11" x 17" half-size sheets shall be fan-folded to accommodate an 8-1/2" x 11" report format.
- All drawings shall be consecutively numbered and captioned with all known dates and relevant information.
- All reproductions of historic drawings should be of a high enough resolution so as to make all information discernable in the final report.
- All electronic reproductions shall be TIF files.
- All electronic images shall be backed up on CD ROMs.
Figure 1: Typical CLR cover sheet format
Figure 2: Typical CLR second sheet format
6.0 Historic Photographs
- Create photo or digital copies to accommodate an 8" x 10" or less page format.
- Photographs/images shall be reproduced on archival paper.
- 35mm film negative print or minimum 300 dpi (dots per inch) TIF digital computer print shall be acceptable.
- All archival copies shall be in black and white.
- Photographs/images shall be numbered and captioned with all known dates and relevant information, i.e. photographer and description of image.
- Cross-referencing of photographs to CLR narrative is encouraged.
- Photographs/images shall be properly referenced and credited with release when required.
- All reproductions of historic photographs shall be of the highest resolution practicable to convey essential information.
7.0 Contemporary Photographs
- 35mm or larger negative for film.
- 300 dpi or greater density TIF or JPG file for digital computer images.
- Create copies to accommodate an 8" x 10" or less format.
- Photographs shall be copied on archival paper.
- Film or digital computer positive print shall be used.
- Color or Black and White may be used, as appropriate, but all archival copies shall be reproduced in Black and White on archival quality paper.
- Negatives of the photographs used in the CLR shall be properly identified and supplied in archival quality sleeves.
- All electronic photo images shall be backed up on CD ROMs.
- Provide comprehensive photo documentation to include all major interior spaces and exterior elevations.
- Photographs/images shall be captioned with all known photographers, dates and relevant information.
- Cross-referencing to CLR narrative is encouraged.
- Photographs/images shall be properly referenced and credited with release when appropriate.
- All reproductions of contemporary photographs used in the CLR shall be of the highest resolution practical to convey all essential information.
8.0 Media Requirements
All electronic files submitted shall be copied to CD ROM(s).
- CD ROMs shall be formatted single session; finalized disk; Joliet or ISO 9660 Level 2 file system and clearly labeled (electronically printed on CD ROM(s)) with the following project information:
- Park four-letter alpha code and Drawing Number (e.g. SEKI 41,019)
- PMIS Number (i.e. PMIS 045555)
- Deliverable Milestone (i.e. Draft or Final Document)
- Project Title
- Location within Park (if applicable)
- Date submitted (e.g. December 14, 2004)
- Name of Contractor
- Number of CD ROM/Total number of CD ROMs (i.e. 1/1, 2/3)
- Deliver CD ROMs in Clear Slim Jewel Cases unless otherwise specified.