All Saved Searches

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All Saved Searches

Use Tools – Saved Searches to review all saved searches for which you have privileges. You can also toggle to display this view in My Favorite Saved Searches by clicking My CommonSpot - Saved Searches - View All. Use the links at the top to toggle between these views. Features for both are the same. See My Favorite Saved Searches.

Use the Show dropdown to select a saved search view: All (includes shared, non-shared and default), Shared (distributed to others' shared search view), Non-shared (view is restricted to the search creator), Others Shared (shared search views).

Use the Type dropdown to include/exclude image or page searches.

Date Restrictions - Select from the dropdown:

None (initial default) - Use no date filters.
Last modification date - The last time content was changed
Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
Creation date - Search by the date content was first created.
Publication date - Search by the date content was published.
Expiration date - Search by the date content expired.

Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction based on past events displays past time periods only. Picking a date restriction for future events displays future times only. Optionally refine date restrictions:

Search: Pick a category. You must use two or more characters for "contains" searches.

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates.) Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

Creation Date – Filters results based on the date created.
Publication Date - Filters results based on release for publication.
Expiration Date - Filters results based on the date content expires.
Last Modification Date – Filters results based on the date of last change.
Last Major Modification Date - Filters results based on the date of last major change. This is an organization-defined option set by treat change as significant during updates, which has no effect on CommonSpot versioning.

Click the first column head to sort by favorite/non-favorite status. Click the next column heads to sort alphabetically by name, description, date, or shared status. Date values are determined by selections made in Select Date Options.

Click the star icon in the first column of the table to toggle Favorite/Non-favorite status. Favorites display in this table and in My CommonSpot. You can also set rank within favorites by clicking the column head to order saved searches, or clicking and dragging items to change display order for saved searches in My CommonSpot. (Note: In IE, click on the Name or Title, instead of the entire row.)

In the Actions column:

Click the run icon to execute the saved search.
Click the edit icon and select Edit to view or change Name or Description information for a saved search, or click Change Owner to reassign rights.
Click the Security icon to display the Saved Searches Security dialog for sharing saved searches with groups or users at your site. Enabling multi-user access to searches sets status to Shared .
Click the copy icon to clone an existing saved search, to reuse parameters for new saved search queries.
Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. You can optionally select/deselect all.

Click Add New Saved Search. The Create Saved Search wizard displays.

Related Links

Saved Search Results

Save Saved Search As

Edit Saved Search

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

You can also download these other guides from the support section of paperthin.com (with login):

For technical support:

http://www.paperthin.com/support/