Annual Financial Reporting

All concession contracts require concessioners to submit an annual financial report, commonly referred to as the AFR. There are two report formats: a long form for larger concession contracts and a short form for smaller concession contracts. Both versions include a statement of income, balance sheet, detail of gross receipts and operational statistics. The submittal of AFRs by concessioners is an electronic process as outlined below.

There are two systems available to submit AFRs: the Web Entry System and the Excel-based System. Concessioners may submit their AFR using either system, and the account information and password are the same for both.

Instructions for the AFR Web Entry System

Please download and review the AFR Web Entry User’s Guide. After reviewing the guide, please follow the link to the left to request a user account and then, after entering your information in the appropriate forms, use the submit tab to submit the AFR electronically. If you have additional supporting documents to upload, such as additional notes to financial statements or financial audits or reviews, you will have the opportunity to attach those to your AFR submission.

Please use the most recent version of Google Chrome or Microsoft Internet Explorer for the AFR web entry system. The web entry system is not fully compatible with Safari internet browser at this time.

Need assistance? Ask the concessions specialist at your park or send an email to AFR_submission@nps.gov.

Instructions for the AFR Excel-Based System

The AFR Excel-based System allows users to download AFR excel files, fill them out using a local computer and then upload a datafile to complete their submission. The Excel-based system works for both the AFR Short Form and AFR Long Form, and includes the exact same information as the Web Entry system.

Please download and use the most updated forms posted on this site. Although they look the same, there have been minor technical changes- concessioners may not use prior forms to file 2014 AFRs. The updated AFR Short Form should be used for all concessions with gross receipts less than $500,000. Contracts with gross receipts of $500,000 or greater must use the AFR Long Form. The Excel-based AFR forms are not compatible with Macintosh computers. The supplemental Short Form Fees Worksheet is available to assist concessioners who use the Short Form and have deductions from gross receipts and/or have a tiered franchise fee.

After reviewing the AFR Excel User's Guide, please follow the link to the left to request a user account and then, after filling out the appropriate forms, submit them electronically.

Need assistance? Ask the concessions specialist at your park or send an email to AFR_submission@nps.gov.

For Long Form AFRs: Concessioners that submit the long-form AFR should account for the franchise fee suspension on Schedules B, F, N and P, as necessary and as described below. Concessioners that pay a percentage of gross receipts fee shall record revenues earned during the October 2014 franchise fee suspension as an authorized deduction on Schedule B – "Computation of Government Fees" Line 19. Identify the authorized deduction as "October 2014 FF Suspension." If a concessioner has other authorized deductions in addition to the franchise fee suspension, the description in Schedule B Line 19 must read "See Schedule F." Schedule F – "Notes to the Financial Statements" must list the total revenues, other authorized deductions, and gross receipts recorded during the October 2014 franchise fee suspension.

Concessioners that pay a fixed fee shall record the actual fee paid on Schedule B -"Computation of Government Fees" Line 1, as normal. Identify the discount on the franchise fee on Schedule F – "Notes to the Financial Statements."

Concessioners that contribute to special accounts must account for the franchise fee suspension on Schedule N – "Special Account Annual Reconciliation" Line 4 as an adjustment to Gross Receipts. In addition, Schedule F – "Notes to the Financial Statements" must list the total revenues, other authorized deductions, and gross receipts recorded during the October 2014 franchise fee suspension.

The October 2014 Franchise Fee Suspension does not affect the repair and maintenance reserve (RMR) that is required in some concession contracts. Schedule P of the long-form AFR automatically calculates the RMR based on Gross Receipts (Schedule A Line 1) and Authorized Deductions to Gross Receipts (Schedule B Line 20), so concessioners must include an additional amount to account for October 2014 gross receipts subject to RMR calculation. To correctly calculate RMR, include the percentage as normal on Schedule P Line 4. In addition, Schedule P Line 6 must be the RMR percentage multiplied by the October 2014 gross receipts (Schedule B Line 19). The description for Line 6 should read "October 2014 Gross Receipts Subject to FF Suspension = $XX."

For Short Form AFRs: Concessioners must enter the October 2014 Franchise Fee value as a negative value on Schedule B – "Income Statement" Line 39. The description in Line 39 must be "October 2014 FF Suspension," followed by the appropriate description of the calculation method used: "Percentage," "Flat," or "Flat and Percentage." If a concessioner already enters information in Line 39 in the normal course of completing an AFR, the concessioner must complete the AFR Short Form Fees Worksheet to show the franchise fee suspension value. Need assistance? Ask the concessions specialist at your park or send an email to AFR_submission@nps.gov.