2015 Group Camping Reservations Procedures
Apostle Islands National Lakeshore will take registrations for the 2015 Group Camping Permit Lottery from Monday, December 1, 2014 through Tuesday, January 13, 2015 during regular business hours (8 a.m. to 4:30 p.m., Monday through Friday.) To register, call 715-779-3397, extension 1.
Definition of key terms:
A lottery is defined as: the process used to generate a list of random names determining the order in which phone calls will be made by park staff to those wishing to obtain group camping permits.
A round is defined as: the attempt to contact each of the participants registered for the lottery. Progressing through the entire list of names constitutes one round.
A group is defined as any party of 8 –21 individuals that wish to camp within the park. Groups are required to use a single group camp site for each night of camping.
CUA is defined as Commercial Use Authorization (business permit). A CUA is required of all businesses, groups, organizations or individuals that provide guided trips and/or services for hire, compensation or reimbursement within the national lakeshore. It is the obligation of the person, business or organization providing guided services to contact the Commercial Services Manager at 715-779-3397, extension 201, or APIS_Commercial_Services@nps.gov to obtain application materials for this permit. If you are uncertain of your status, call for clarification.
There are two types of lottery participants. The first type is an outfitter or business that provides guided services for hire or compensation in the park. The leader or company representative must have a CUA or must be in the process of applying for a CUA, and make reservations for the group that they lead. Companies must have their CUA before they can use their camping permit.
The second type is any group that does not use the services of a paid/professional guide while in the park. These parties may rent equipment or shuttle services from an outfitter, but are not accompanied by a paid guide.
Each user type has a slightly different requirement in the lottery. These are:
Step I, if you are a CUA holder that provides guided trips or services:
Group camping reservations must be made by a representative of the business or organization providing guide services. Customer(s) of that business must not submit name(s) to the lottery. If an individual from a group that has hired a guide to lead them obtains a camping permit for that guide or business, it will be considered a violation of the permit. These violations will be closely monitored. Repeated violations may lead to the revocation of a CUA.
If both the business and customer(s) hold a CUA, only the party providing the guide service will place their name in the lottery.
Submit the name of only one individual per business to register for participation in the lottery.
Provide your name, business and up to two phone numbers when registering for the lottery drawing. In addition, provide a unique identifier so you can easily, but confidentially, locate your position in the lottery. Results of the lottery will be posted on this page (http://www.nps.gov/apis/planyourvisit/camping.htm) by Wednesday, January 14, 2015.
Note: Your space in the lottery in not transferable.
Step I, if you are not a CUA holder:
We will accept only one name per group for lottery registration. The individual whose name is submitted for the lottery must arrange the itinerary for the trip(s). An individual or group paying an outfitter to guide them in the park must not register for the lottery. Your guide service will do that for you.
Provide your name, business, and up to two phone numbers when registering for the lottery. In addition, provide a unique identifier so you can easily, but confidentially, locate your position in the lottery. Results of the lottery will be posted on this page (http://www.nps.gov/apis/planyourvisit/camping.htm) by Wednesday, January 14, 2015.
Note: your space in the lottery is not transferable.
Step II for all: The drawing will take place at 4:00 p.m. Tuesday, January 13, 2015.
The lottery drawing will determine the order in which registrants will be contacted by Apostle Islands National Lakeshore staff. This order will not change throughout the lottery.
The lottery drawing order will be posted on this page (http://www.nps.gov/apis/planyourvisit/camping.htm). Participants will be identified by their unique identifier so their listing on the website will be confidential.
Step III for all: Park staff will begin contacting lottery participants on Wednesday, January 14, 2015.
Park staff will make calls daily from 9 a.m. until Noon and from 1:00 p.m. until 4:00 p.m. Central Time until the lottery is completed.
If your phone is busy when you are called, or if there is no answer, we will wait five minutes and try again. If, at that time your phone is busy or unanswered, your name will be bypassed until the next round. If you provide a second phone number where you can be contacted, we will call each number one time. If they are busy or there is no answer, your name will be bypassed until the next round.
When Apostle Islands National Lakeshore staff calls, you may make up to three group camping permit reservations. If you wish to make additional reservations, tell the staff member and you will be called again in the next round. The order determined by the drawing will apply for each round. Again, your space in the lottery is not transferable.
Potential group campers who register for the lottery after the drawing is conducted, but before all the participants are contacted, will have their name added at the bottom of the lottery list.
Once all participants in the lottery obtain the permits they are seeking, additional group camping reservations will be filled on a first-come, first-served basis.
Step IV if you are a business: The Permit
The name of the business providing guide services for a trip must be included on the permit as well as the owner or guide name.
You must pick up your permit in person at the park headquarters office in Bayfield within two weeks of the start of your trip to the islands. It is advisable that you pick this permit up as close to the date of your trip as possible so that you can receive updated information on conditions. Each group camping party in the park must have the camping permit in its possession and all campers are responsible for knowing and following and adhering to all park rules and regulations.
Step IV if you are not a business: The Permit
You must pick up your permit in person at the park headquarters office in Bayfield within two weeks of the start of your trip to the islands. It is advisable that you pick this permit up as close to the date of your trip as possible so that you can receive updated information on conditions. Each group camping party in the park must have the camping permit in its possession and all campers are responsible for knowing and following all park’s rules and regulations.
NOTE: If your plans change and you will not be using your permit, please contact the park at 715-779-3397, extension 1, so the sites can be reassigned. Partial refunds may be issued for cancellations of an entire trip made at least one day before the trip is scheduled to start. The cost of the first two days of any trip is considered a nonrefundable administrative cost for processing the permit. If you do not pick up your permit by 4:30 p.m. on the first date listed on the permit and do not contact us to change your itinerary, we will assume you are not coming and we will cancel the permit.
IMPORTANT INFORMATION FOR YOU TO KNOW:
A group is defined as 8-21 individuals.
A camping fee of $20 per night will be charged for group camping. Payment by credit card must be made when the reservation is made. For additional information on visitor use fees at Apostle Islands National Lakeshore, please see: Fees and Reservations.
You may obtain up to three permits during each call.
If you hold a Commercial Use Authorization (CUA) and will be guiding trips in the park, you must obtain the permit for all individuals or groups you are servicing. Their names must not be entered into the lottery.
If you are a group that will be paying a business to guide you in the park, you must allow that business to secure the permit on your behalf. You must not register for the lottery.
It is very important for you to know that responsibility for compliance with permit conditions applies to the applicant, group, organization, and commercial entity that utilize the permit.
You are required to obtain a Commercial Use Authorization (CUA) if you plan to provide guided services for hire, compensation or reimbursement in the park. It is your obligation to contact the park for materials needed to apply for a CUA. If you are not sure if you need a CUA, call for clarification. Contact the Commercial Services Manager at (715-779-3397, extension 201.).
Please call the park to report any cancellations as soon as possible. Those sites will go back into the database to be available to your peers.